Office Manager (Mid-level) & CEO Executive Assistant

Job Description

You’ll work directly with the CEO to launch our new U.S. headquarters, manage investor/government programs, support real estate/factory setup, and coordinate multiple sales channels. This is a fast-paced, hands-on CoS-track role for those who love structure, ownership, and startup momentum.

Responsibilities

Lead company build-out: documentation, HR setup, vendor onboarding, and reporting systems.

Support IR/GR, finance, and cashflow management; collaborate with legal/accounting.

Oversee Columbus factory due diligence, permits, and utility coordination.

Manage onboarding and governance for Outside Sales (3–5) and Manufacturer’s Reps (3–5).

Serve as executive partner to the CEO: meeting logistics, communication, and action tracking.

Prepare weekly leadership meeting agendas, take minutes, and manage action-item follow-up.

Coordinate payroll, benefits, onboarding, and compliance tasks with our HR service provider.

Act as the interface with U.S. accounting/tax firms and Korea HQ to gather month-end documents.

Prepare monthly KPI dashboards summarizing CapEx/OpEx, hiring pipeline, and major project status.

Manage vendor relationships for IT, insurance, facility services, and contractors.

Draft internal SOPs for travel, expenses, purchasing, and approval workflows.

Qualification - Primary

5–12 years of EA / Office Manager / Operation experience with CoS (C-level executives) experience in startup or growth environments.

Understanding of expense control, PO management, and basic financial processes

Proven record of building processes and structures independently.

Financial/compliance literacy and strong documentation habits.

Qualification - Secondary

English native to fluency required; Korean or cross-cultural experience preferred.

Background in manufacturing, electrical/industrial equipment, or supply chain

Experience in a global HQ–subsidiary structure

Korean language ability or familiarity with Korean business culture

Compensation & Benefits

Health or Life Insurance · 401(k) match · PTO per company policyCompany Description

"HCTNS (HC Transformer & Switchgear) is the U.S. subsidiary of a global leader backed by over 50 years of South Korean engineering excellence. HCTNS is a true, full-scale manufacturer utilizing direct vertical integration. This allows us to deliver superior quality, operational agility, and cost competitiveness across diverse applications. With short lead times and ready-to-ship capabilities, we are uniquely positioned to meet the urgent, high-capacity energy equipment demands of the AI-driven data center boom and critical power infrastructure."

Full-time