HR Administrator

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.

If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.

Join us as a HR Direct Administrator

Key Responsibilities:

Provide end-to-end administrative and customer support across Preboarding and HR Direct processes, ensuring a smooth and compliant employee experience.

Prepare and maintain employment contracts and legally required new hire documentation (Poland and, where applicable, other European locations), ensuring accuracy, completeness, and timely delivery

Coordinate and track pre-employment checks (including background screening) with third-party providers, following internal standards and agreed timelines.

Execute and validate new hire and intern data entry in Workday, maintaining high data quality and resolving discrepancies promptly.

Manage candidate and new joiner communications from offer acceptance through Day 1, providing clear guidance and a high standard of service.

Respond to routine employee inquiries related to HR policies, benefits, and lifecycle events, escalating complex/non-standard cases through the appropriate support channel as needed.

Support HR case management by logging, triaging, and responding to requests from employees, recruiters, and managers, ensuring timely updates and proper documentation.

Partner with Payroll and relevant internal stakeholders to collect and confirm required joiner details for payroll setup and ongoing HR administration.

Maintain accurate trackers and documentation (e.g., preboarding status, outstanding documents, screening progress), highlighting risks and delays early.

Ensure day-to-day activities comply with data protection and confidentiality requirements, handling personal data responsibly throughout the employee lifecycle.

Contribute to continuous improvement by identifying recurring issues, proposing process enhancements, and supporting updates to templates/knowledge materials

Requirements:

Relevant experience or education will be an asset

Strong relationship management and interpersonal skills

Ability to successfully collaborate with colleagues from the local and virtual teams

Demonstrated customer focus and strong action orientation

Critical thinking and drive for improvement

Awareness of the Data Protection regulations and standards

Excellent organizational skills with a strong attention to details

Ability to manage time, priorities and projects

Knowledge of Workday or other ATS will be an asset

What we offer:

To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance

Contracts for an indefinite period, from day one

Private medical care

Life Insurance

Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.

Professional trainings and qualification support

Wellbeing Program

Online Social Fund benefit platform

Social, sport and integration events

Onboarding Program for new hires

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

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