Onboarding Specialist

Onboarding Specialist (Part-Time)

Greater Waterbury, CT Area

Schedule: 20 hours/week (onsite)

Compensation: $25 – $33/hour

Overview

A growing organization in the Greater Waterbury area is seeking a detail-oriented Onboarding Specialist to support the new hire experience from offer acceptance through first day readiness. This role is critical in ensuring a smooth, compliant, and efficient onboarding process, particularly in a regulated environment where accuracy and timeliness are essential.

This position is ideal for someone who thrives in a fast-paced setting, enjoys working cross-functionally, and takes pride in delivering a high-quality employee experience.

Key Responsibilities

Manage the full onboarding lifecycle from offer acceptance through first day readiness

Initiate and track background checks, ensuring timely completion and resolution of any discrepancies

Verify and maintain employee licensure, certifications, and credentials in compliance with regulatory requirements

Ensure completion and accuracy of all pre-employment documentation, including I-9s, tax forms, and compliance-related paperwork

Communicate onboarding requirements clearly to new hires and provide ongoing support throughout the process

Partner with HR, Compliance, and hiring managers to resolve onboarding and credentialing issues

Maintain accurate employee records within HRIS and internal tracking systems

Monitor expiration dates of licenses and certifications; coordinate renewals as needed

Ensure adherence to all federal, state, and organizational compliance standards

Generate onboarding, credentialing, and compliance-related reports as needed

Qualifications

Associate’s degree required; Bachelor’s degree in Human Resources, Business Administration, or related field preferred

2–4 years of experience in HR, onboarding, credentialing, or compliance-related roles

Experience managing background checks and employment verification processes

Familiarity with licensure and certification tracking, preferably within a regulated environment

Strong attention to detail and organizational skills

Ability to manage multiple priorities in a fast-paced environment

Excellent communication and interpersonal skills

Proficiency with HRIS systems and Microsoft Office Suite

Preferred Qualifications

Experience in healthcare, education, or other regulated industries

Knowledge of employment laws and onboarding compliance requirements

HR certification such as SHRM-CP or PHR

Core Competencies

Attention to detail

Confidentiality and integrity

Time management and organization

Problem-solving

Customer service orientation

Collaboration

Full-Time