Payroll Manager

Job Description

AssetWatch serves global manufacturers by powering manufacturing uptime through the delivery of an unparalleled condition monitoring experience, with a passion to care about the assets our customers care for every day. We are a devoted and capable team that includes world-renowned engineers and distinguished business leaders united by a common goal – To build the future of predictive maintenance. As we enter the next phase of rapid growth, we are seeking people to help lead the journey.

What's the Opportunity

We are seeking a Payroll Manager to join our growing finance team, reporting to the Director of Accounting. This individual will be responsible for the accurate and timely processing of domestic and international payroll across the organization. This role serves as a subject matter expert on payroll operations, tax compliance, and system administration—primarily within Rippling—while partnering closely with HR, Finance, and Legal to ensure regulatory compliance and operational excellence.

This role is located in the United States (remote).

Key Responsibilities

US Payroll Processing

Manage end-to-end semi-monthly, bi-weekly, and off-cycle US payroll runs in Rippling for all employee types, including full-time, part-time, and contractors

Review and validate payroll inputs including new hires, terminations, salary changes, bonuses, commissions, and deductions prior to processing

Ensure proper configuration of Rippling payroll settings including pay groups, earnings codes, deduction types, and benefits integrations

Partner with HR and Finance to reconcile payroll data and resolve discrepancies in a timely manner

Administer garnishments, wage assignments, and other court-ordered deductions in accordance with applicable law

International Payroll Processing

Oversee payroll processing for international employees across multiple countries, working with in-country payroll providers and Rippling's EOR/global payroll infrastructure

Coordinate payroll calendars, funding schedules, and approval workflows to meet international payroll deadlines

Maintain awareness of country-specific payroll regulations, mandatory contributions, and statutory deductions (e.g., social insurance, pension, income tax withholding)

Serve as the primary liaison with third-party international payroll vendors, ensuring data accuracy, timeliness, and compliance

Payroll Tax Compliance & Filings

Review federal, state, and local employment tax returns including Form 941, FUTA (940), state unemployment insurance (SUI), and local withholding filings to the applicable jurisdictions

Manage registration, maintenance, and closure of employer tax accounts across all required US jurisdictions as the company expands or reduces its footprint

Ensure accurate and timely year-end processing including W-2, W-2c, and 1099 filings, and coordinate distribution to employees

Monitor and respond to notices from tax agencies; research and resolve tax discrepancies, penalties, and interest assessments

Stay current on legislative and regulatory changes affecting payroll tax obligations and update internal processes accordingly

Support international payroll tax compliance by coordinating with local advisors on statutory filings, annual employer returns, and employee tax certificates (e.g., P60, T4, BAS)

Systems, Reporting & Process Improvement

Serve as a Rippling power user and internal resource for payroll configuration, troubleshooting, and new feature adoption

Build and maintain payroll reports and dashboards to support Finance, HR, and executive leadership needs

Maintain payroll controls documentation, standard operating procedures, and audit-ready records

Lead or participate in payroll-related audits, both internal and external (e.g., workers' compensation, SOX)

Identify and drive process improvements that increase efficiency, accuracy, and scalability of payroll operations

401(k) Audit Coordination & Support

Serve as the primary payroll contact for the annual 401(k) plan audit, coordinating with the plan administrator, TPA, and external auditors throughout the engagement

Prepare and deliver audit-ready payroll data including eligible compensation, employee and employer contribution schedules, deferral elections, true-up calculations, and census data

Reconcile 401(k) contribution remittances against payroll records and plan statements to ensure accuracy and timeliness of deposits in accordance with DOL guidelines

Identify, research, and support correction of contribution errors or late deposits, including preparation of VFCP filings or self-correction documentation as needed

Maintain organized audit support files including payroll-to-plan reconciliations and funding confirmations throughout the plan year for rapid retrieval during audit

Partner with HR Benefits and PeopleOps to ensure plan eligibility, auto-enrollment, catch-up contributions, and loan repayments are accurately reflected in payroll

Support Form 5500 preparation by providing payroll-sourced data and responding to auditor inquiries related to compensation and contribution testing

Qualifications

5+ years of end-to-end payroll processing experience, including multi-state US payroll

Demonstrated experience with Rippling payroll administration

Hands-on experience with employment tax filings across federal, state, and local jurisdictions

Strong understanding of US payroll regulations, including FLSA, IRS withholding requirements, FICA, FUTA, and SUI

Experience managing relationships with third-party payroll or EOR vendors for international employees

Proficiency in Microsoft Excel or Google Sheets for data analysis and reconciliation

High degree of accuracy, confidentiality, and attention to detail

Preferred Qualifications

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation

Experience processing payroll in Canada, UK, Mexico, or other key international markets

Familiarity with NetSuite or similar ERP/HRIS platforms and payroll data integrations

Experience supporting payroll in a high-growth, scaling environment

#LI-REMOTE

What We Offer:

AssetWatch is a remote-first company that puts people at the center of everything we do. We want our team members to thrive - that's why we offer a range of benefits and perks designed to support your well-being, growth, and work-life balance.

Competitive compensation package including stock options

Flexible work schedule

Comprehensive benefits including retirement plan match

Opportunity to make a real impact every day

Work with a dynamic and growing team

Unlimited PTO

We have a distributed team that works remotely across locations in the United States and Ontario, Canada. Collaboration within core working hours is required.

Part-time

Hybrid remote