Administrative Assistant

MAIN RESPONSIBILITIES

Serve as the primary point of contact for facility, office, and operational matters.

Coordinate facility usage requests from internal stakeholders and external partners.

Manage purchasing, invoices, reimbursements, receipts, and expense reporting.

Support website updates, social media activity, and internal/external communications.

Coordinate events, workshops, and programs, including registrations, supplies, catering, setup, and cleanup.

Maintain records, generate reports, and distribute communications through organizational systems.

Facilitate participant and community engagement initiatives while maintaining accurate records and rosters.

Prepare meeting agendas, document meeting notes, track action items, and support project execution.

Serve as a liaison for community engagement programs and support organizational initiatives.

Maintain volunteer and engagement opportunity listings and support onboarding efforts.

Help oversee visitor and guest experience programs, including follow-up activities.

Respond to general inquiries and provide a welcoming experience for visitors, members, and stakeholders.

MUST HAVE

2–3+ years of Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience

Calendar management experience

Experience working directly with vendors and service providers

Hands-on invoice processing and expense reporting experience

Experience coordinating meetings and tracking follow-up action items

Strong organizational and administrative skills

Ability to manage multiple priorities and deadlines simultaneously

Strong written and verbal communication skills

Ability to work effectively in a fast-paced, team-oriented environment

Comfortable working an onsite Sunday–Thursday schedule

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Job Type: Full-Time, Permanent