Human Resources Payroll Manager

Human Resources Payroll Manager

Position Summary

The Human Resources Payroll Manager is responsible for overseeing and processing multi-jurisdictional payroll functions across the United States (including Ohio and Minnesota) and Canada. This role ensures payroll accuracy, compliance with federal, state/provincial, and local regulations, and maintains strict confidentiality while supporting employees and leadership.

Key Responsibilities

Supervise and support payroll staff as needed

Process and distribute employee wages via direct deposit

Manage and process payroll for U.S. (Ohio and Minnesota) and Canada employees

Ensure compliance with all applicable federal, state, provincial, and local payroll laws and regulations

Calculate and ensure accurate tax withholdings, including U.S. (federal, state, local) and Canadian (federal and provincial) taxes

Prepare and complete payroll reports in a timely manner

Maintain strict confidentiality of all payroll and employee records

Investigate and resolve discrepancies in payroll, timesheets, and pay records

Ensure adherence to payroll policies, procedures, and legal requirements across all jurisdictions

Process employee status changes, including job titles, pay rates, and exemptions/classifications

Respond to employee inquiries regarding pay, deductions, attendance, and timekeeping

Coordinate and track leave requests and absences in compliance with regional regulations

Maintain payroll systems and accurate recordkeeping

Process payroll for all employees for each pay period (including full-time and part-time)

Perform paycheck corrections and adjustments as needed

Monitor and verify payroll-related financial data and reporting

Manage 401k and partner with Benefits Manager

Qualifications & Requirements

Strong attention to detail and high level of accuracy

Excellent organizational and clerical skills

Strong communication skills, both written and verbal

Working knowledge of U.S. payroll laws (including Ohio and Minnesota) and Canadian payroll regulations

Familiarity with multi-state and international payroll processing

Knowledge of wage and hour laws, tax regulations, and compliance requirements

Ability to manage multiple priorities in a fast-paced environment

Strong customer service mindset; internal and external customers

Required Skills & Competencies

Proficiency in payroll systems (Dayforce) and software (multi-country experience preferred)

Strong math, accounting, and bookkeeping skills

Experience with spreadsheets (e.g., Excel)

Data entry and record-keeping expertise

Ability to meet tight deadlines

Sound decision-making and problem-solving skills

Ability to work independently with minimal supervision

Strong attention to detail and organizational skills

Effective interpersonal and communication skills

Five (5) years of payroll experience preferred

Core Payroll Functions

Calculate employee net pay based on wages, benefits, and deductions across U.S. and Canada

Maintain payroll processing systems and accurate employee records

Ensure timely and accurate payroll processing for all jurisdictions each pay cycle

Respond to payroll-related inquiries and resolve discrepancies

Maintain compliance with company policies and all applicable legal requirements

This position reports directly to the SVP/ CPO of Human Resources.

Job Type: Part-Time, Full-Time, Permanent