Admin & Operations Associate

Job Description

Salary: $24 - $28/hour DOE

Admin & Operations Associate

Hansung Beauty Group

We are an Asian beauty expert group who are expertized in digital marketing, eCommerce and B2B distribution in North America. Be part of our team for big Korean and Japanese Beauty brands, one of the fastest growing in beauty industry.

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, product sample management, and administrative support. This role plays a key part in maintaining operational efficiency, coordinating brand samples for internal teams and retail partners, and ensuring smooth office functionality in a fast-paced distribution environment.

1. Sample Management

Manage inbound and outbound product samples

Track sample inventory and maintain organized storage system

Coordinate sample shipments to retailers, media, and partners

Maintain detailed sample log and distribution records

Support Sales and Marketing teams with sample preparation for meetings and line reviews

2. Office Administration

Oversee office supplies ordering and inventory management

Coordinate facility maintenance and vendor services

Manage shipping and receiving for office-related items

Handle general administrative duties (filing, document organization, mail distribution)

3. Operational Support

Assist with event preparation (retail meetings, brand visits, presentations)

Support onboarding logistics (office setup, equipment coordination)

Maintain office cleanliness and organization standards

Coordinate company lunches or internal events (if applicable)

4. Cross-Functional Support

Work closely with Sales, Marketing, and Operations teams

Provide administrative support to leadership as needed

Assist with basic reporting or data entry tasks

Qualifications

13 years of office administration experience preferred

Strong organizational and multitasking skills

Detail-oriented and proactive mindset

Basic Excel and Microsoft Office proficiency

Strong communication skills

Ability to handle physical sample inventory (light lifting may be required)

Benefits:

401(K)

Group health insurance

Paid time off

Annual incentive bonus based on performance

Free Lunch

Employee discount

More

Full-time