Payroll Clerk

We are seeking a reliable Payroll Clerk to process payroll for our employees on a [weekly/bi-weekly/monthly] basis. You will ensure the accurate collection of timesheets, calculation of wages, and timely disbursement of paychecks. The ideal candidate has a sharp eye for detail, experience with payroll software, and a fundamental understanding of payroll taxes and labor laws.

Key Responsibilities:

Collect, verify, and input employee time and attendance data.

Process payroll cycles accurately and on schedule using [Software name, e.g., ADP, Paychex, QuickBooks, Gusto].

Calculate wages, overtime, bonuses, commissions, deductions, and reimbursements.

Respond to employee questions regarding payroll, time off balances, and deductions.

Prepare and distribute physical or digital paychecks/direct deposit advices.

Reconcile payroll accounts and prepare monthly, quarterly, and year-end tax reports (e.g., W-2s, 1099s).

Maintain strict confidentiality of employee records and payroll data.

Collaborate with HR to ensure new hires, terminations, and status changes are reflected in payroll.

Assist with audits by providing records and documentation as requested.

Qualifications:

High school diploma or equivalent (Associate’s degree in Accounting, Finance, or related field preferred).

1–2 years of experience in payroll processing, accounting, or administrative finance.

Strong understanding of federal, state, and local payroll regulations (e.g., FLSA, wage garnishments, tax withholdings).

High level of accuracy and attention to detail.

Proficiency in Microsoft Excel (e.g., VLOOKUP, pivot tables, basic formulas) and payroll software.

Ability to handle sensitive information with discretion and integrity.

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