Projects Administrator

Our client is seeking a highly organised and proactive Projects Administrator to support project teams through effective coordination, procurement tracking, documentation management, and administrative support. The successful candidate will play a key role in ensuring efficient communication, compliance, and project delivery across multiple functions.

Salary & Benefits

Negotiable Key Responsibilities

Provide day-to-day administrative support to project teams.

Maintain project schedules, trackers, and milestone updates.

Coordinate meetings, site visits, and project-related logistics.

Facilitate communication between project teams and key stakeholders.

Prepare, maintain, and organise project documentation and records.

Compile weekly and monthly project progress reports.

Ensure proper filing, version control, and audit-ready documentation.

Assist in initiating and tracking procurement requests and purchase orders.

Monitor procurement activities from requisition through to delivery.

Liaise with suppliers and procurement personnel to ensure timely order fulfilment.

Maintain procurement trackers and ensure compliance with internal procedures.

Assist in tracking project expenditures against approved budgets.

Support the preparation and verification of payment requisitions and supporting documentation.

Coordinate with Finance to facilitate timely invoice processing and supplier payments.

Support onboarding and record management for project staff and contractors.

Assist in monitoring compliance with HR policies, attendance records, and project staffing requirements.

Distribute project updates, meeting minutes, and follow up on action items. Key Skills & Competencies

Strong understanding of procurement processes and administrative procedures.

Basic financial literacy with the ability to track project expenditure and budgets.

Excellent organisational and coordination skills.

Strong communication and stakeholder management abilities.

High attention to detail and accuracy in documentation.

Ability to work effectively across HR, Finance, Procurement, and Operations functions.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Ability to manage multiple priorities and perform effectively under pressure. Qualifications & Experience

Diploma or Degree in Business Administration, Project Management, Finance, Human Resources, or a related field.

Exposure to procurement processes and basic financial administration is essential.

Professional certification in Procurement, Project Management, or Human Resources will be an added advantage.

Minimum of 2 4 years' experience in project administration, procurement support, or operations coordination.

Experience within construction, engineering, mining, infrastructure, or other project-based environments is preferred.

Exposure to HR processes within a project environment will be an added advantage.