Project Coordinator

Project Coordinator

Location: Ashburn, VA

Travel: Occasional local and overnight travel to client sites, manufacturing partners, and project locations as needed

Experience Required: 3–5+ Years

Industry: Data Center / Infrastructure / Construction / Technology Operations

Salary: Compensation – commensurate to skill level and experience $96,000 – $139,000 annually

About Davis Infrastructure

At Davis Infrastructure, we support mission-critical infrastructure projects by delivering exceptional coordination, communication, and operational execution for our clients and partners. We are seeking a highly organized and proactive Project Coordinator who can lead daily project coordination efforts, manage schedules and deliveries, track project progress, and help drive successful project execution from kickoff through closeout.

This is not an entry-level administrative role. We are looking for someone who can take ownership, lead coordination efforts, manage multiple priorities, and proactively solve problems in a fast-paced project environment.

Position Summary

The Project Coordinator serves as a key operational leader supporting multiple ongoing projects simultaneously. This individual will coordinate schedules, shipments, deliveries, orders, documentation, and communication between customers, vendors, manufacturers, field teams, and internal departments.

The ideal candidate has experience supporting construction, infrastructure, data center, logistics, or technical projects and is comfortable managing timelines, tracking deliverables, organizing project documentation, and leading coordination efforts to keep projects moving successfully.

Strong communication skills, organization, urgency, and the ability to manage multiple complex projects at once are essential for success in this role.

Key Responsibilities

Coordinate and manage multiple active projects and orders simultaneously

Track project schedules, milestones, shipments, deliveries, and completion timelines

Communicate daily with customers, vendors, manufacturers, and internal teams regarding project status and scheduling updates

Coordinate equipment deliveries, installation schedules, and service appointments

Monitor project progress and proactively escalate scheduling conflicts, delays, or issues

Organize and maintain accurate project documentation, closeout packages, and tracking records

Support procurement activities including purchase orders, order tracking, and vendor communication

Lead project coordination meetings, conference calls, and status updates

Maintain project data and reporting within Salesforce, Procore, NetSuite, and Microsoft Office platforms

Coordinate project closeout documentation, warranty information, and final deliverables

Assist with tracking labor, materials, timelines, and project changes

Support field teams and customers to ensure successful project execution and customer satisfaction

Help improve internal project coordination processes and workflow organization

Serve as a dependable point of contact for project communication and operational support

Required Qualifications

3–5+ years of Project Coordinator, Project Management Support, Logistics Coordination, Construction Coordination, or Operations experience

Experience coordinating schedules, shipments, deliveries, projects, and orders

Strong organizational and multitasking abilities in fast-paced environments

Ability to lead coordination efforts and manage competing priorities with minimal supervision

Experience supporting multiple projects simultaneously

Strong communication and customer service skills

Proficiency with Microsoft Office Suite including Excel, Teams, Outlook, and Word

Experience with project tracking or ERP systems such as Salesforce, Procore, NetSuite, Monday.com, or similar platforms

Ability to track details, maintain accuracy, and meet deadlines

Strong problem-solving and follow-through skills

High School Diploma or equivalent

Valid driver’s license and reliable transportation

Preferred Qualifications

Experience in Data Center, Electrical, Construction, Infrastructure, Logistics, or Technology project environments

Experience supporting field operations, commissioning, or deployment teams

Knowledge of project scheduling, procurement, and order management processes

Familiarity with project closeouts and customer reporting

OSHA 10 or OSHA 30 Certification

Experience coordinating vendors, subcontractors, or technical teams

Clean driving record

Key Skills

Project Coordination

Scheduling

Tracking

Shipments & Deliveries

Organization

Project Management Support

Order Coordination

Customer Communication

Vendor Management

Logistics Coordination

Multi-Project Management

Data Center Operations

Construction Coordination

Documentation Management

Problem Solving

Team Collaboration

Why Join Davis Infrastructure

Opportunity to support large-scale mission-critical infrastructure projects

Fast-paced environment with career growth opportunities

Collaborative and team-oriented culture

Exposure to high-profile customers and cutting-edge technologies

Opportunity to lead coordination efforts and make a measurable operational impact