Logistics & Purchasing Coordinator

Jordano's Foodservice ("JFS") has been proudly distributing the finest beer, wine, and non-alcoholic portfolio on the Central Coast since 1946. Along with our sister company, Pacific Beverage Co., our extensive history in the beverage industry and respective foodservice industry, has taught us the value of building long-lasting relationships with our customers, suppliers, employees, and our community. We strive to conduct our business through our core values of pride, respect, and integrity. We work diligently to uphold these standards in all our business practices.

The Logistics & Purchasing Coordinator is responsible for technical coordination and completion of duties to provide operational support through analysis, research, compliance, and other tasks and projects for the Logistics, Purchasing, and Marketing departments, as required.

Salary: $30.00-$35.00 hourly

Key Responsibilities:

Operational Support

Responsible for processing and coordinating sample requests for sales reps and vendors.

Responsible for the coordination of non-stock orders (special orders) between sales & purchasing; maintaining a log to track non-stock orders as well.

Ensures regulatory compliance by maintaining vendor receivables and systematic archiving.

Oversees operator rebates: Encompasses sales notifications, tracking operator earnings, and processing end-of-promotional-period reports.

Assists with internal and external pricing audits by identifying variances, retrieving invoices, consolidating data, reviewing issues with buyers, and preparing necessary documents.

Processing vendor receivables deductions for invoices that are 45 days or more past due.

Perform data mining and trend analysis to provide actionable insights for buyers and department managers. Meticulous and technical preparation and timely distribution of internal/external monthly reports.

Logistics

Coordinate daily logistics activities for inbound freight managed by third-party logistics providers (consolidations/full Truckloads/LTL/rail). Position will be responsible for building loads from various suppliers within specific regions to maximize delivery efficiency, including cargo temperature requirements, CAW, cube-adjusted weight, distance between pickups, and DOT driver time requirements.

Tracking and coordinating pickup and delivery appointments. Reviewing all pickups to ensure they are made on time and routed to meet the buyer's requested delivery window. Communicating with carriers and buyers about any delays, shortages, or other issues.

Audit & reconcile freight invoices for third-party logistics providers. Prepare weekly batch payments. Audit & reconcile small parcel (UPS/FedEx) & LTL freight invoices.

Manages freight claims, ensuring efficient resolution and minimizing financial impact.

Review freight costs and agreements regularly to ensure expenses are in line and explore financial savings and/or adjust freight rates with buyers for the applicable vendors.

United Natural Foods, Inc.

Coordinates UNFI purchase orders twice a week: Follows up on items to submit UNFI returns.

Other

Complies with federal and state safety regulations and with company safety policies and procedures. Recognizes safety-sensitive issues and reports any concerns about housekeeping, safety, or damaged equipment to the immediate supervisor.

Perform additional duties as assigned, delegated, or required.

Qualifications:

To perform this job successfully, an individual must satisfactorily perform their essential duties. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree and/or minimum 3 years of experience in purchasing and/or transportation/freight logistics.

Microsoft Word, Outlook, or similar; AS/400 or similar. Position requires a strong working knowledge of Excel, preferably with experience building formulas, pivot tables, dashboards, VLOOKUPs, and XLOOKUPs for data reconciliation. Additional experience with inbound/outbound traffic management or logistics software is considered a plus.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Bilingual in Spanish is preferred.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply technical and cognitive understanding to carry out instructions furnished in written, oral, or diagram form. Ability to use root-cause analysis to resolve disruptions and issues involving complex concrete variables in standardized situations.

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually within normal limits.

What Do We Offer?

Jordano's Inc. offers superior benefits. Our 401(k)-retirement plan includes a generous company match.

We design our comprehensive benefits package and wellness programs to help our team take care of themselves and their families. Coverage includes medical, dental, and vision insurance, life and long-term disability coverage, and flexible spending accounts for medical and dependent care reimbursement.

Growth & Development

We pride ourselves on offering incredible growth opportunities for our employees. We offer continued education and tuition reimbursement along with a collaborative work environment. We strive to create opportunities for our employees to develop new skills and to advance within our company.

Time Off

We understand the value of our time both inside and outside of work. That’s why we offer flexible time off to our staff with paid holidays, vacation, sick leave, and more.

Start your career with us!

At Jordano's Inc., we strive to put the right products in the right place so that our customers and our suppliers can grow their business. Be part of a fast-growing company that provides a safe and positive working environment with open communication and opportunities for growth and financial gain.

Jordano's Foodservice ("JFS") has been proudly distributing the finest beer, wine, and non-alcoholic portfolio on the Central Coast since 1946. Along with our sister company, Pacific Beverage Co., our extensive history in the beverage industry and respective foodservice industry, has taught us the value of building long-lasting relationships with our customers, suppliers, employees, and our community. We strive to conduct our business through our core values of pride, respect, and integrity. We work diligently to uphold these standards in all our business practices.

The Logistics & Purchasing Coordinator is responsible for technical coordination and completion of duties to provide operational support through analysis, research, compliance, and other tasks and projects for the Logistics, Purchasing, and Marketing departments, as required.

Salary: $30.00-$35.00 hourly

Key Responsibilities:

Operational Support

Responsible for processing and coordinating sample requests for sales reps and vendors.

Responsible for the coordination of non-stock orders (special orders) between sales & purchasing; maintaining a log to track non-stock orders as well.

Ensures regulatory compliance by maintaining vendor receivables and systematic archiving.

Oversees operator rebates: Encompasses sales notifications, tracking operator earnings, and processing end-of-promotional-period reports.

Assists with internal and external pricing audits by identifying variances, retrieving invoices, consolidating data, reviewing issues with buyers, and preparing necessary documents.

Processing vendor receivables deductions for invoices that are 45 days or more past due.

Perform data mining and trend analysis to provide actionable insights for buyers and department managers. Meticulous and technical preparation and timely distribution of internal/external monthly reports.

Logistics

Coordinate daily logistics activities for inbound freight managed by third-party logistics providers (consolidations/full Truckloads/LTL/rail). Position will be responsible for building loads from various suppliers within specific regions to maximize delivery efficiency, including cargo temperature requirements, CAW, cube-adjusted weight, distance between pickups, and DOT driver time requirements.

Tracking and coordinating pickup and delivery appointments. Reviewing all pickups to ensure they are made on time and routed to meet the buyer's requested delivery window. Communicating with carriers and buyers about any delays, shortages, or other issues.

Audit & reconcile freight invoices for third-party logistics providers. Prepare weekly batch payments. Audit & reconcile small parcel (UPS/FedEx) & LTL freight invoices.

Manages freight claims, ensuring efficient resolution and minimizing financial impact.

Review freight costs and agreements regularly to ensure expenses are in line and explore financial savings and/or adjust freight rates with buyers for the applicable vendors.

United Natural Foods, Inc.

Coordinates UNFI purchase orders twice a week: Follows up on items to submit UNFI returns.

Other

Complies with federal and state safety regulations and with company safety policies and procedures. Recognizes safety-sensitive issues and reports any concerns about housekeeping, safety, or damaged equipment to the immediate supervisor.

Perform additional duties as assigned, delegated, or required.

Qualifications:

To perform this job successfully, an individual must satisfactorily perform their essential duties. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree and/or minimum 3 years of experience in purchasing and/or transportation/freight logistics.

Microsoft Word, Outlook, or similar; AS/400 or similar. Position requires a strong working knowledge of Excel, preferably with experience building formulas, pivot tables, dashboards, VLOOKUPs, and XLOOKUPs for data reconciliation. Additional experience with inbound/outbound traffic management or logistics software is considered a plus.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Bilingual in Spanish is preferred.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply technical and cognitive understanding to carry out instructions furnished in written, oral, or diagram form. Ability to use root-cause analysis to resolve disruptions and issues involving complex concrete variables in standardized situations.

The physical demands described here are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually within normal limits.

What Do We Offer?

Jordano's Inc. offers superior benefits. Our 401(k)-retirement plan includes a generous company match.

We design our comprehensive benefits package and wellness programs to help our team take care of themselves and their families. Coverage includes medical, dental, and vision insurance, life and long-term disability coverage, and flexible spending accounts for medical and dependent care reimbursement.

Growth & Development

We pride ourselves on offering incredible growth opportunities for our employees. We offer continued education and tuition reimbursement along with a collaborative work environment. We strive to create opportunities for our employees to develop new skills and to advance within our company.

Time Off

We understand the value of our time both inside and outside of work. That’s why we offer flexible time off to our staff with paid holidays, vacation, sick leave, and more.

Start your career with us!

At Jordano's Inc., we strive to put the right products in the right place so that our customers and our suppliers can grow their business. Be part of a fast-growing company that provides a safe and positive working environment with open communication and opportunities for growth and financial gain.

Skills & Requirements