Financial Associate (Payroll)

This is a reposting... If you applied previously, you must apply again to be considered.

What You'll Do:

This position works under immediate supervision and requires some knowledge of accounting systems and procedures

• Performs data entry chartfield coded Request to Purchases into OAKS

• Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers

• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)

• Prepares local funds for voucher payments

• Validates all types of vouchers for management approval

• Validations of invoices include but are not limited to: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds

• Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges

• Reconciles discrepancies

• Verifies appropriation sources

• Matches invoices to delivery receipts and purchase orders

• Places invoices in recaps, determining total amount of recap and voucher numbers

• Verifies accuracy of money remitted

• Forwards invoices to appropriate divisions prior to processing the voucher for approval

• Obtain all types of receivers through electronic signature approval, email, signed invoices

• Examines and verifies invoice calculations, delivery receipts and other supporting documentation

• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports

• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained

• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable

• Posts receipts and balances accounts on daily/weekly/monthly basis

• Reconciles internal accounts

• Verifies management approval of the voucher through OAKS and/or local funds.

• Performs variety of related clerical tasks (e.g., opens and sorts mail)

• Composes and edits correspondence relative to assigned work

• Maintains files

• Operates equipment to generate typed reports and correspondence

• Answers telephone inquiries

• Greets customers

• Responds to or refers complaints

• Answers general inquiries within established guidelines)

• Completes forms (e.g., purchase orders) and inventory levels and activity reports

• Handles inventory control and asset depreciation.

• Attends meetings and trainings

• Assists other financial associates as directed by supervisor

• Works on special projects and committees

• Performs other duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Selection devises, proficiency testing and/or assessment may be used to determine if an applicant meets and is proficient I the minimum qualifications for this position.

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance, Payroll/Benefits Administration, Analyzation, Attention to Detail, Time Management, Teamwork, Customer Focus