Accounting & HR Operations Coordinator

Accounting & HR Operations Coordinator

Location: Livermore, CA

Schedule: Monday-Friday (on-site with occasional event support)

Compensation: $75,000 - $90,000 (depending on experience) plus bonus and benefits

Position Summary:

Our client, a highly respected hospitality firm, is seeking an Accounting & HR Operations Coordinator who will be entrusted with the daily operations of the corporate office. This role is central to maintaining the financial integrity, administrative excellence, and organizational values that define the company. The ideal candidate is detail-oriented, highly trustworthy, and experienced in managing accounts receivable, accounts payable, payroll, month-end close process and benefits administration. This individual will be a steward of the company's culture, consistently upholding its vision, values, and service standards in all responsibilities and interactions.

Key Responsibilities:

Finance & Accounting:

Process vendor invoices, payments, and manual checks with precision and accountability

Manage accounts receivable and accounts payable with accuracy and integrity

Reconcile monthly credit card statements, reimbursements, and cash deposits ensuring financial transparency

Support monthly P&L preparation, reconciliation, and variance review as part of the month-end close process

Coordinate with external partners on reimbursements and financial documentation

Support banking activities, including remote deposits, in-person deposits, reconciliations, and reporting Payroll & HR Administration:

Accurately track employee time off, reimbursements, and updates in internal databases

Manage payroll processing with confidentiality and reliability

Maintain meticulous employee records and support compliance with company policies Benefits & Leave Administration:

Track eligibility and support employees through open enrollment with clarity and care

Process terminations, COBRA, Workers' Compensation claims, and leave requests (including maternity leave) with discretion and accuracy

Compliance & Reporting

Prepare and submit government filings, reports, and recurring month-end packages with accuracy and timeliness

Ensure adherence to company policies, protocols, and regulatory requirements Additional Responsibilities:

Coordinate employee recognition programs (anniversaries, gifting) in alignment with company values

Support employee development through training coordination and certification tracking

Manage office supplies, maintenance scheduling, and vendor relationships with reliability

Serve as a trusted liaison between staff, leadership, banking partners, and accounting teams Qualifications:

5+ years of experience in office operations with a strong background in A/R, A/P and month end closing processes

Payroll experience required

Proven track record of integrity, discretion, and trust in handling sensitive financial and HR information

Proficiency with MS Office and Google Workspace

Strong organizational skills and ability to manage multiple priorities with precision

Excellent written and verbal communication skills; able to work independently and cross-functionally

High level of attention to detail, accountability, and commitment to upholding company values