Administrative Assistant - Maintenance

Behind every well-run community is a maintenance team that stays organized, responsive, and informed. At Capital Property Solutions (CPS), this role is the anchor that keeps our Maintenance Department running smoothly day in and day out.

As the Administrative Assistant - Maintenance, you’ll be the central point of connection between homeowners, technicians, vendors, and leadership. You’ll bring order to incoming service requests, keep technicians on track, and ensure communication is handled with urgency, professionalism, and care. This is a hands-on, in-office role for someone who thrives on organization, problem-solving, and being the person everyone relies on.

If you enjoy staying one step ahead, juggling multiple priorities, and keeping operations moving without missing a beat, this role was built for you.

What We Offer

We believe strong operations start with strong support. At CPS, we invest in our people and recognize the impact they make every day.

This is a full-time position (M-F, 8:00 am-4:00 pm) with an hourly rate of $21-$23, plus a comprehensive benefits package that includes:

Dental, vision, and life insurance

401(k)

Health Savings Account

Credit union membership

11 paid holidays

Paid vacation, sick, and wellness time

Career advancement and internal promotion opportunities

Employee recognition programs and performance incentives What You’ll Do

Manage and distribute daily, routine, and after-hours maintenance work orders using department software

Serve as the primary in-office point of contact for homeowners, technicians, vendors, and leadership

Coordinate scheduling, bill-backs, bids, and service documentation to keep jobs moving efficiently

Order, track, and maintain inventory of maintenance parts, uniforms, and department supplies

Support department communication through service notices, flyers, door tags, and vendor coordination

Track and maintain fleet maintenance schedules

Provide administrative support, including clerical tasks, scheduling “Lunch-and-Learn” sessions, and supporting Google review initiatives What You Bring

A proactive, self-starting approach with the ability to work independently

Strong organizational skills and the ability to manage multiple priorities at once

Professional, clear communication skills when working with homeowners, technicians, vendors, and leadership

Confidence using office software (Microsoft Office, Google Workspace, Excel) and learning the work-order system

A detail-oriented mindset with strong follow-through and accountability