Administrative Assistant (NOC 13110)

UNIVEREX EXPRESS LTD is a full-service worldwide logistics company, dedicated to providing you with a deep experience of items transport and delivery, including envelope, parcel, luggage, general dry goods and live animal. We offer options for transportation and express service by land, air and sea domestically and internationally. We ensure fast and cost-efficiency transport options and ensure your belongings to your destination all the way and provide your pets the true VIP travel experience!

There is more than what we can do, welcome to contact us and get a quotation.

We want to hire an administrative assistant who will be one of our professional coordination team and will work at the office in Halifax. The administrative assistant will be responsible for the office administration, greeting and distribution work and documents preparation etc.

We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

Salary:

From $30 per hour, depends on experience.

Job Type:

Full-time and permanent job

Application Details:

Cover letter(An asset)

Resume(required)

You Should Have:

Education

College/Diploma (required)

Business or secretarial certificate from a recognized educational institution or equivalent combination of education

Experience

Administrative Assistant: 1 year (Required)

Office Admin: 2 year (Preferred)

Receptionist: 2 years (Preferred)

Required abilities:

· Solid computer and internet skills

· Excellent verbal and written communication skills in English over the telephone and email

· Excellent interpersonal skills

· Sensitive, warm, and friendly with clients.

· Exceptional professionalism

· Superior time management and organizational skills

· Resourcefulness and able to use a problem-solving approach

· Ability to work independently and self-directed

· Strong analytical and decision-making skills

· Ability to work in a fast-paced and dynamic environment

Main Duties:

• Manages calendar of Manager/ Director by scheduling meetings, making adjustments as necessary based on changing needs and priorities.

• Review and prioritize incoming correspondence for the Director and Office Manager.

• Identifies upcoming issues and meetings, and supports preparation.

• Greet visitors and answer general inquiries

• Answers and screens incoming telephone calls; provides information to external and internal requests; directs callers to appropriate staff; takes and relays messages.

• Order office supplies and maintain inventory

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Prepares documents (e.g., correspondence, reports, presentations, agendas, minutes, policies and procedures, etc.) using a variety of software programs (e.g., presentation, word processing, spreadsheet, etc.)

• Receives, reviews and prioritizes incoming mail and faxes, screens time-sensitive or confidential correspondence, sorts and distributes to staff, prepares and signs routine correspondence.

• Support travel and meeting arrangements including equipment and room set-up, distribution of agendas and information materials as required.

• Coordinates the orientation of new staff and ensures all necessary supplies and equipment are requested, delivered and/or setup.

• Performs other duties as required.

Canadian Citizen and Permanent resident (Preferred)

Foreign workers need to get a valid Canadian work permit from Immigration office before coming to work.

The desired candidates will be contacted by email at . Phone call or walk-in application will not be accepted.