Project Coordinator - Capture & Proposals

Job Title: Project Coordinator - Capture & Proposals

Location: Chantilly, VA - Onsite

Employment Type: Full-Time

Position Overview

The Project Coordinator - Capture & Proposals supports the end-to-end capture and proposal development lifecycle for federal, state, and commercial opportunities. This role ensures proposal activities remain on schedule, compliant, and well-coordinated across technical, management, pricing, and executive stakeholders. The ideal candidate brings strong organizational skills, attention to detail, and familiarity with proposal operations in a fast-paced, deadline-driven environment.

Key Responsibilities:

Capture & Pre-Proposal Support

Support capture managers with opportunity tracking, milestone planning, and capture documentation

Maintain capture calendars, win strategy artifacts, and gate review materials

Assist with competitor research, customer intelligence tracking, and opportunity assessments

Coordinate color team reviews and capture-related meetings

Proposal Development Support

Coordinate proposal schedules, compliance matrices, and deliverable trackers

Manage proposal document version control and content integration

Support RFP/RFQ/RFI analysis, requirements extraction, and compliance checks

Track action items, risks, and dependencies throughout proposal execution

Assist with production, submission readiness, and final quality checks

Cross-Functional Coordination

Serve as a central point of coordination between proposal managers, technical leads, pricing, and operations

Schedule meetings, prepare agendas, and document decisions and action items

Support onboarding of SMEs into proposal efforts and ensure timely contributions

Process & Tools Support

Maintain proposal repositories, templates, and lessons-learned documentation

Support continuous improvement of capture and proposal processes

Utilize proposal management tools (e.g., SharePoint, Teams, Excel, proposal automation platforms)

Required Qualifications

Bachelor's degree in Business, Communications, Management, or a related field (or equivalent experience)

2-4 years of experience supporting capture, proposals, or project coordination in a GovCon or consulting environment

Familiarity with federal acquisition processes and proposal lifecycles

Strong organizational, time management, and documentation skills

Proficiency in Microsoft Office and collaboration platforms

Preferred Qualifications

Experience supporting federal proposals (RFP, RFQ, RFI)

Familiarity with Shipley, APMP, or similar proposal methodologies

Experience coordinating color team reviews and compliance processes

APMP Foundation or Practitioner certification (or willingness to pursue)

Best Regards,

Tajuddin M

Talent Acquisition Specialist

Phone:

Email:

Web:

4229 Lafayette Center Dr, Suite 1880, Chantilly, VA 20151