Human Resources Administrator

Job Description

Job Description: Human Resources Administrator

POSITION: Human Resources Administrator

LOCATION: Columbus, OH

REPORT TO: HR Director

FLSA STATUS: Fulltime, Non-Exempt

SALARY: $50,000 to $65,000 annually based on experience

OVERVIEW

The HR Administrator serves as the operational backbone of the Human Resources function at Bay Crane. This role is responsible for ensuring accuracy, consistency, compliance, and efficiency across HR systems, employee records, benefits administration, and payroll coordination. The HR Administrator keeps HR running smoothly and legally by owning day-to-day HR operations, documentation, and employee lifecycle processes while partnering closely with Payroll, IT, HR leadership, and external vendors.

KEY RESPONSIBILITIES

HR Operations, Administration & Compliance

Serve as the primary owner of day-to-day HR administration, ensuring accuracy, consistency, and compliance across all employee lifecycle activities

Maintain complete, accurate, and compliant personnel files, policy acknowledgements, and HR documentation in ADP

Prepare and manage internal employee letters, including transfers, internal changes, employment verifications, and other official correspondence

Manage the HR inbox and ticketing workflow, responding to routine employee inquiries and escalating issues as appropriate

Maintain HR process documentation, position documentation, and audit-ready records

Support internal and external audits by preparing documentation and ensuring compliance with labor laws and company policies

HRIS, Systems & Data Integrity

Own HRIS (ADP) data management, accuracy, and ongoing data integrity audits

Enter, review, and maintain employee records, ensuring alignment across job title, department, manager, pay rate, location, and benefits eligibility

Conduct post-hire HRIS audits and confirm completion of required documentation, including offer letters and onboarding records

Administer ADP HRIS and ATS functionality, including workflow tracking and system updates

Coordinate system access and offboarding access removal with IT

New Hire & Onboarding Administration

Lead HR administrative onboarding processes in coordination with Payroll and IT

Notify IT of new employee start dates, job titles, departments, and branch locations

Send ADP onboarding and background check requests to new hires

Complete New Hire – Office Employee Forms using hiring manager guidance

Track onboarding progress using the New Hire Tracking Sheet

Assign applicable leave policies and confirm onboarding completion before delegating to Payroll

Benefits & Total Rewards Administration

Administer benefits enrollment for newly eligible employees, including education, enrollment support, and system entry

Walk employees through benefits enrollment and qualifying life event changes in ADP

Review benefits elections for accuracy and completeness

Enter and update benefits enrollment and changes in Aetna

Support open enrollment coordination and benefits compliance requirements

Track benefits eligibility timelines and life event changes

Manage and track all leaves of absences (FMLA, STD, LTD, state leave laws)

Administer LMS access and support labor law compliance initiatives

Recruiting & Hiring Support

Post approved job openings to designated job boards and systems

Coordinate interview scheduling between candidates and hiring managers

Communicate with candidates regarding next steps in the hiring process

Prepare offer letters and internal change letters for HR leadership review and approval

Coordinate background checks and track completion

Terminations & Offboarding

Execute HR offboarding processes following termination approval

Coordinate return of company equipment, including laptops and phones

Notify IT, Payroll, HR leadership, and other relevant stakeholders of terminations

Initiate COBRA notification requests and provide employees with information regarding continuation of Life, LTD, and STD benefits

Ensure employee records are properly updated and documented following termination

QUALIFICATIONS

· 2+ years of HR administration, HR operations, or benefits administration experience

· Degree in human resources management or similar or equivalent combination of education and experience

· Strong working knowledge of HRIS systems (ADP experience strongly preferred)

· Experience with benefits administration and vendor coordination

· High attention to detail with strong documentation and compliance focus

· Ability to manage multiple workflows and deadlines with accuracy

· Strong communication and organizational skills

· Ability to handle sensitive and confidential information with discretion

Full-time