Flight Approval Coordinator

Job Profile

Join our team as a Flight Approval Coordinator in Columbus, OH. As an OCC Flight Approval Coordinator (FACT), you sit at the front end of that decision-making engine. You are the first risk gate, the systems thinker, and the connector between Sales, Crew Scheduling, Maintenance, and Flight Operations-ensuring every trip we approve meets the highest standards of safety, efficiency, and operational integrity across a global fleet.

This is not a passive coordination role. This is where judgment, aviation expertise, and real-time problem solving come together. Working closely with the Duty Managers (DMs) and Flight Ops Management (FOMOD) he/she also contributes to ensuring that the fleet is optimized for a safe and economically efficient operation.

Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.

Your Responsibilities:

Conduct initial risk, feasibility, and compliance assessments for all new flight requests and schedule changes.

Evaluate routing, runway performance, NOTAMs, operating hours, and regulatory constraints.

Assess crew availability and duty/rest regulations, subject to Crew Scheduling Team approval.

Coordinate with Crew Scheduling, Maintenance Control, Duty Managers, Flight Ops, Sales, Revenue Management, and Account Teams.

Maintain continuous communication with Sales, RM, AM/CS to provide options for new trip requests and changes based on aircraft and crew availability.

Maintain real-time global oversight of security risks, restrictions, and hazardous situations.

Collaborate with the Safety Department, FOM, DO, DM, and appropriate OCC Teams to ensure the safety of crews, customers, and aircraft by monitoring security, restrictions, and hazardous situations globally. Required education, skills and experience:

3+ years in Commercial Aviation Operations, including: Flight Dispatch, International Trip Planning, and Crew Scheduling

Strong understanding of global flight and ground operations

High attention to detail with sound operational judgment

Confident, professional communicator

Proficiency with MS Office and aviation operational systems

Flexibility to work nights, weekends, and holidays Beneficial background:

Aviation-related studies, Business Aviation experience, Flight Dispatch or Commercial Pilot License, and familiarity with flight planning software. Benefits:

Medical, Dental, and Vision plans

401(k) plan with generous company match with full and immediate vesting

Company Paid Life and Disability Insurance

Employee Assistance Programs

Mental Health Wellness Program

Empty Leg Flight Benefits Why choose Vista America?

Vista America supports one of the world's most advanced private aviation fleets. Our OCC teams operate where precision, accountability, and trust matter most-backed by strong leadership, robust systems, and global scale.

Company Culture - Certified™ Great Place to Work

No two days will be the same

Commitment to Safety and Excellence - Wyvern Wingman® Certified

Luxury World Class Fleet

The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories.