Office Manager

Job Description

Are you the kind of person who enjoys reconciling accounts, double-checking numbers, and catching small errors before they become big problems?

Do you love being part of a close-knit team where accuracy, follow-through, and accountability truly matter?

Pat Scales Remodeling, a high-end design/build residential remodeling company in Central Ohio, is seeking a Construction Accounting & Office Manager to take ownership of our financial coordination, office operations, and administrative systems. This is a highly trusted, detail-critical role that partners closely with ownership and leadership and plays a key part in keeping the business running smoothly as we grow.

This position is in-person and best suited for someone who enjoys being embedded with the team, collaborating across departments, and staying close to the numbers.

Why This Role Matters

We are at a stage where financial accuracy, job costing visibility, and strong internal systems are essential. This role is not about “just keeping the books” — it’s about owning the details, protecting the business from risk, and helping leadership make informed decisions.

You’ll step into a role with strong existing processes, hands-on training during onboarding, and the opportunity to grow your influence as the company continues to grow.

Key Responsibilities

Financial & Accounting Support

Reconcile bank and credit card accounts in QuickBooks Desktop

Manage accounts payable and receivable

Assist with monthly close, financial reporting, and data accuracy

Support job costing, budget tracking, and WIP reporting

Pull, manipulate, and analyze data in Excel to support leadership and project teams

Payroll & Timekeeping Coordination

Coordinate payroll with a third-party payroll provider

Review timesheets, PTO balances, deductions, and payroll reports for accuracy

Maintain payroll records and employee deductions in QuickBooks

Serve as the internal point of contact for payroll-related questions

Ensure payroll data is complete, accurate, and submitted on time

Licensing, Compliance & Risk

Track and maintain contractor licensing by municipality

Manage workers’ compensation documentation, audits, and annual true-ups

Ensure employee files, I-9s, and onboarding documentation are complete and compliant

Support compliance needs related to construction operations

Benefits & HR Administration

Coordinate employee benefits enrollment, changes, and renewals

Maintain benefits documentation and assist with employee questions

Support onboarding paperwork and internal HR processes (light HR focus)

Office & Operations Management

Maintain organized office systems, records, and vendor relationships

Oversee administrative workflows and shared inboxes

Support leadership with reporting, documentation, and special projects

Collaborate closely with project, design, and leadership teams

Process Improvement

Identify gaps, risks, or inefficiencies and recommend improvements

Improve workflows using Excel and internal systems

Support system integrations between QuickBooks, Buildertrend, timekeeping, and payroll platforms

What We’re Looking For

· 3–7+ years of experience in office management, financial administration, or accounting coordination

· Strong QuickBooks Desktop experience (required)

· High level of attention to detail and accuracy — this is non-negotiable

· Strong Excel skills and comfort working in complex spreadsheets

· Experience coordinating payroll with a third-party provider

· Familiarity with construction or remodeling accounting, job costing, or WIP reporting is a strong plus

· Organized, analytical, and comfortable managing confidential information

· Professional communicator who can collaborate across teams

· Comfortable pushing back respectfully, asking questions, and flagging issues early

· Able to move with urgency, manage multiple priorities, and follow work through to completion

Work Environment & Culture

· In-person, collaborative office environment

· Fast-paced, team-oriented, and supportive

· Leadership values accuracy, accountability, and continuous improvement

· You’ll be trained thoroughly and supported, but trusted to own your role

· We value people who want to understand how the whole business works — not just their silo

Compensation & Benefits

Salary: $70,000 - $85,000+ depending on experience

Benefits include:

· 401(k) with company match

· Health, dental, and vision insurance

· Life insurance

· Paid time off

· Continuing education & professional development support

· Advancement and growth opportunities

· Employee referral program

· Flexible schedule within core hours

Who Will Love This Role

This role is ideal for someone who:

· Is naturally detail-oriented and takes pride in accuracy

· Enjoys financial coordination more than high-level HR work

· Likes being close to leadership and business decision-making

· Wants stability and long-term growth potential

· Takes ownership and feels personally responsible for getting things right

How to Apply

Please submit a current resume to apply

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Sara within 3 days of your submission. Everyone will be contacted.

Pat Scales Remodeling provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pat Scales Remodeling complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

#ZC2

Full-time

Hybrid remote