Remote Management Assistant

As our team continues to grow, we are seeking a Document Management Assistant to support our operations through accurate record handling, organization, and administrative coordination.

POSITION SUMMARY

The Management Assistant is responsible for organizing, maintaining, and supporting company documentation, records, and data systems. This role ensures that documents are accurate, accessible, properly classified, and handled in accordance with company procedures and compliance standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned and include, but are not limited to, the following:

Organize, file, scan, and maintain digital and physical documents in accordance with company policies

Review documents for accuracy, completeness, and proper formatting

Enter, update, and verify information within internal systems and databases

Maintain document version control and ensure proper naming conventions are followed

Assist with document retrieval requests and internal audits

Communicate with team members to clarify documentation requirements or discrepancies

Prepare routine reports, logs, and summaries related to document activity

Ensure confidentiality and data integrity at all times

Support general administrative tasks as needed

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

Associate degree, certificate, or coursework in administration, information management, or a related field preferred

Previous experience in document control, data entry, administrative support, or records management is a plus

LANGUAGE SKILLS

Ability to read and interpret policies, procedures, and standard documentation

Ability to write clear, routine correspondence and reports

Ability to communicate effectively with team members and supervisors

MATHEMATICAL SKILLS

Ability to perform basic calculations, percentages, and data verification

REASONING ABILITY

Ability to apply common-sense understanding to carry out written or verbal instructions

Ability to manage multiple tasks, prioritize work, and meet deadlines accurately

CERTIFICATES, LICENSES, REGISTRATIONS

None required

PHYSICAL DEMANDS

The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made.

Regular use of hands for keyboarding and document handling

Ability to sit or stand for extended periods

Occasional lifting of files or materials up to 25 pounds