Executive Admin Assist

Executive Admin Assist needs 3–5 years of administrative support experience, preferably supporting Director/Executive-level leaders in a fast-paced environment.

Executive Admin Assist requires:

• Experience in a manufacturing, operations, or industrial environment.

• Familiarity with procurement systems (e.g., Ariba, SAP).

• Experience supporting cross-functional leadership teams.

• Working knowledge of Lean or continuous improvement tools (e.g., 5S, kaizen).

• Experience with expense and travel platforms (e.g., Concur).

Associate degree

Executive Admin Assist duties:

• Execute administrative support tasks with minimal supervision, following established policies and procedures.

• Serve as the primary point of contact for internal and external inquiries via phone, email, and in person; triage issues and determine urgency.

• Manage the Site Director’s calendar, appointments, correspondence, and paperwork to ensure accuracy and timeliness.

• Organize and support meetings—including preparing agendas, taking accurate minutes, and proactively tracking action items.

• Coordinate business travel arrangements and process travel expenses for site leadership and designated team members.

• Perform general clerical duties such as filing, document preparation, data entry, and recordkeeping.

• Provide front-office coverage including greeting visitors, coordinating check-in, and partnering with Security on access needs (including badge issuance).

• Operational & Financial Support

• Research, compile, and prepare reports, presentations, charts, and other documentation as needed.

• Support departmental and project financial processes, including monitoring budget spend and preparing/approving requisitions and invoices.

• Assist in managing department purchasing requests, vendor coordination, and cost tracking.