Proposal Coordinator

Job Description

POSITION SUMMARY

Our Proposal Coordinator is a detail-oriented and deadline-driven role that supports our business development efforts by managing the end-to-end proposal process for government, nonprofit, and private sector funding opportunities. This role plays a key function in coordinating cross-functional teams, assembling compelling proposals, and ensuring timely and compliant submissions.

PRINCIPAL TASKS AND RESPONSIBILITIES

Proposal Management

Coordinate the full proposal lifecycle from pre-solicitation research to post-submission follow-up.

Interpret RFPs, RFIs, and RFQs to develop compliant, tailored responses.

Develop proposal schedules and ensure adherence to all internal and external deadlines.

Content Development & Review

Work with subject matter experts, program teams, and leadership to gather inputs for technical and cost proposals.

Draft and edit standard proposal sections including company qualifications, management approach, and past performance.

Maintain a proposal content library for reusable materials.

Collaboration & Communication

Facilitate proposal strategy meetings, content planning sessions, and final reviews.

Ensure effective communication across departments (e.g., compliance, grants, finance) during the proposal process.

Track clarifications, updates, and questions from proposal entities or procurement officials.

Compliance & Quality Assurance

Ensure all submissions meet funder requirements, internal brand standards, and compliance criteria.

Conduct final QA checks on formatting, required attachments, and technical language.

Post-Submission Activities

Support debriefing efforts on unsuccessful proposals and implement lessons learned.

Assist in contract handover to the responsible implementation team when proposals are granted.

Other Duties

Performing any other tasks required by the company.

Qualifications

Bachelor’s degree in Business, Public Administration, Communications, or related field.

1+ years of experience in proposal writing or coordination, preferably in compliance, grants, or government contracting.

Strong understanding of RFP structures, grant application processes, and procurement language.

Exceptional writing, editing, and proofreading skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with proposal management tools is a plus.

Strong organizational and time-management skills with the ability to manage multiple deadlines.

Ability to work collaboratively in a fast-paced, mission-driven environment.

PHYSICAL DEMANDS

The position requires normal physical effort when standing, walking, sitting, and/or using office equipment.

Full-time