Pre-Construction Coordinator

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Suncoast Post Tension, Ltd. is an established post tension and rebar manufacturing company that has been in business for over 30 years. We supply construction related materials to builders from one of our nine facilities in the US.

The Pre-Construction Coordinator is responsible for managing all incoming bid invitations for the MFC division, ensuring timely review, accurate document organization, and proper routing of projects—particularly those involving Elevated Post-Tension (PT) work. This role plays a critical part in maintaining an organized bid process by monitoring the bid notification inbox throughout the day, reviewing project documents, maintaining the bid calendar, and ensuring all files and communications are correctly saved and named in SharePoint.

Responsibilities

Bid Intake & Monitoring

Monitor the MFC bid notification email inbox continuously throughout the workday

Review all bid invitation emails on the day they are received

Maintain the goal of clearing the bid inbox daily

Project Document Review & Organization

Download, review, and organize all plans, specifications, and project documents provided by clients

Ensure all documents are accurately named and properly saved to SharePoint following established naming conventions

Create and maintain project bid folders in SharePoint

Maintain and update the bid calendar to ensure accuracy and visibility

Elevated PT Project Handling

Identify all projects that include Elevated PT or Elevated-only PT scope upon receipt of the bid invite

Send the bid invitation email to the Elevated Sales Manager for the applicable territory, including:

Confirmation that the project includes Elevated PT

The city/location of the project

Clarification of project scope:

Elevated only

Combination of SOG and Elevated (PT, SRS, and/or BC)

For Elevated projects only, forward the bid invite email to the appropriate Elevated Sales Manager

For combination SOG and Elevated PT set the project up in MFC SharePoint

Save all project documents in the appropriate bid folder

Add the email notifying the Elevated Sales Manager to the project’s bid folder

Communication & Coordination

Communicate clearly and professionally with sales managers and internal stakeholders

Ensure timely notification of elevated scope to the appropriate teams

Escalate workload or process concerns to the supervisor as needed

Qualifications

Education:

High School Diploma

Required background:

2 years of relevant administrative assistant, preferably with construction experience

High Proficiency in Excel and SharePoint a Plus

Knowledge Skills & Abilities:

Strong problem-solving skills

Excellent verbal and written communication skills

Previous personnel management experience would be an advantage however not necessarily required

Strong organizational and time-management skills

High attention to detail and accuracy in document handling

Ability to manage high email volume and multiple deadlines

Proficiency with SharePoint and document management systems

Ability to work independently and prioritize tasks effectively

Exceptional attention to detail and organizational abilities

Physical Requirements:

Frequently required to sit or stand for long periods of time and walk distances, as well as stoop, bend, kneel and crouch

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus

While performing the duties of this job, the employee is regularly required to talk or hear

Frequently required to use hands and fingers to handle, reach or feel and manipulate objects or controls

Additional Information

Salary Range:

Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law

Benefits:

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Suncoast is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.

Suncoast Post-Tension