High Proof Spirits Administrative Analyst

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED FOR EMPLOYMENT OPPORTUNITIES

Overview

The High Proof Spirits Administrative Analyst provides analytical and administrative support to the brokerage and sales of the spirits portfolio. This role supports critical operations tied to Ohio's state-regulated spirits environment, including accessing state systems to assess inventory levels, evaluating transfer needs between state stores, and monitoring bailment warehouse inventory. The position is responsible for developing reporting, analyzing OHLQ SAM data, and delivering insights that enhance sales execution and supplier performance. The High Proof Spirits Administrative Analyst must exercise sound judgment, maintain confidentiality, and support multiple stakeholders in a fast-paced environment.

Schedule

Monday - Friday: Day Shift

Essential Duties and Responsibilities

State Data & Inventory Management

Access and interpret state-regulated systems to review inventory levels at state stores and bailment warehouses.

Identify and recommend inventory transfers between state stores to support distribution efficiency and prevent out-of-stocks.

Monitor product flow and flag potential gaps in availability or distribution.

Maintain accurate documentation and communicate inventory insights back to the state.

Data Analysis & Reporting (OHLQ SAM Data)

Sales Team Support & Business Intelligence

Compile relevant business intelligence to strengthen the brokerage team's market execution.

Collaborate with sales leadership to identify priority accounts and category opportunities.

Assist in preparing sales materials, performance summaries, and brand insights.

Track and communicate key performance metrics and provide visibility to team members.

Administrative & Operational Coordination

Coordinate with state agencies, suppliers, and internal teams to ensure smooth brokerage operations.

Maintain calendars, schedules, and documentation for brokerage-related programs and initiatives.

Support special projects and cross-functional initiatives as assigned.

Exercise sound judgment when handling confidential or time-sensitive information.

Compliance & Professional Conduct

Uphold State Alcohol Regulatory Compliance: Ensure all activities-especially those involving OHLQ SAM data, bailment warehouse inventory, and state-store transfers-adhere to all Ohio Division of Liquor Control regulations and state-mandated processes.

Maintain Adherence to Federal, State & Local Laws: Follow all applicable laws governing alcohol sales, brokerage, distribution, and reporting, including strict compliance with state-controlled spirits protocols and company policies.

Ensure Professional Handling of Internal & External Queries: Respond promptly and professionally to questions from state agencies, suppliers, internal teams, and retail partners, ensuring accuracy and clarity when communicating regulated information.

Complete Required Certifications & Training: Stay current on all required compliance training, state-issued system certifications, and company-mandated programs related to alcohol regulation, responsible distribution practices, and data access.

Stay Informed on Industry Regulations & Best Practices: Monitor regulatory updates, industry shifts, and state procedural changes impacting spirits brokerage operations. Apply new requirements or best practices to inventory management, reporting, and daily workflow.

Organizational Stewardship

Maintain open communication with company leadership and staff to support a collaborative work environment.

Take initiative to understand roles beyond your own to support succession planning and organizational agility.

Champion Superior Beverage Group's mission to be "Distributor of Choice" by driving innovation, accountability, and excellence.

Maintain open and clear communications with the owners, managers, and other employees of the Company.

Comply with all relevant company policies and procedures outlined in the Superior Beverage Group's Employee Handbook.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education - Bachelor's Degree, or equivalent

Experience - ten (10) or more years sales and management experience, prefer CPG industry

Licensing - valid Driver License

Advanced skills in Excel, Google Sheets, and presentation software.

Familiarity with data systems, relational databases, or state alcohol data tools (OHLQ SAM preferred).

3-5 years of experience in analytics, sales support, operations, or administrative roles.

Bachelor's degree in Business, Analytics, Supply Chain, or related field preferred.

Strong time management, communication, and analytical skills.

Ability to manage confidential information with a high level of professionalism.

Willingness and ability to travel as needed.