Office Bookkeeper

Job Description

Key Responsibilities

Office Administration & Operations

Oversee daily office operations, ensuring an efficient, organized, and professional work environment.

Maintain office systems, processes, and technology tools; recommend improvements to streamline workflow.

Order and manage office supplies, equipment, and vendor relationships.

Coordinate company communication, internal meetings, and project-related administrative tasks.

Financial & Accounting Support

Assist with accounts payable and accounts receivable, including invoicing, payment applications, and job-cost allocations.

Support monthly financial close processes and maintain accurate financial records in coordination with the accounting team or outside CPA.

Track project budgets, change orders, subcontractor payments, and retention.

Reconcile bank accounts, credit cards, expense reports, and vendor statements as needed.

Maintain proper licensing, prepare and file payroll taxes, prepare and file sales taxes timely, and be the backup for payroll.

Required Qualifications

3+ years of accounting experience; experience in construction or related industries strongly preferred.

Working knowledge of construction terminology, project documentation, and financial processes.

Proficiency in Microsoft Office Suite; experience with construction management or accounting software (e.g., QuickBooks, Buildertrend, Procore, Sage) is a plus.

Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.

Excellent written and verbal communication skills.

Ability to work independently and maintain confidentiality.

Preferred Qualifications

Understanding of AIA billing, job cost accounting, and construction compliance requirements.

Previous HR or payroll administration experience.

Compensation & Benefits

Salary range: $50,000 – $60,000, depending on experience.

Benefit Package to include: Medical, Dental, Vision, 401K & PTO/Sick Leave

Full-time