Executive Assistant

Company Summary:

Atavistik Bio is a privately-held clinical stage biotechnology company accelerating the discovery and development of transformative precision allosteric therapeutics to address serious unmet patient needs. Our proprietary AMPS™ platform allows us to rapidly unlock functional cryptic pockets across a broad range of target classes to accelerate the development of groundbreaking medicines. We have rapidly established an emerging pipeline of allosteric therapeutics with the potential to achieve superior efficacy and tolerability profiles by leveraging the power of allostery.

Atavistik Bio is led by an experienced team of drug hunters with a proven track record of developing marketed small molecule therapies and supported by top-tier investors, including The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.

Positions Summary:

We are seeking a highly skilled Executive Assistant to support the C-suite executive team. Reporting to the VP, Head of Operations, this individual will serve as a key partner in driving efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and senior leadership team. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, high-growth environment and will demonstrate exceptional judgment, discretion, and organizational skills.

Key Responsibilities:

Provide administrative support to the C-Suite executive team, including calendar management, travel management, expense reporting, and meeting coordination

Responsible for coordinating logistics for Board and Scientific Advisory Meetings including scheduling meetings, securing meeting space and catering, along with issuing calendar invitations and tracking attendance

Plan and execute company-wide events, team building initiatives, and major milestone events

Act as the primary point-of-contact for office visitors

Manage and maintain kitchen and office supplies

Assist with planning and execution of company website updates and social media content

Maintaining conference trackers and ensuring we have representation at important conferences

Other duties as assigned to support the team and general officeneeds

Required Qualifications:

5+ years professional administrative support experience with a minimum of 2 years of supporting executive/C-level leaders

Must have experience working in a small biotech/start-up environment

Proficiency with videoconferencing (Zoom) and Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)

Effective organizational and time management skills

Excellent written and verbal communication skills

Experience with Canva or similar tools to support social media efforts

Ability to manage multiple tasks and shift priorities when necessary

Ability to be flexible, innovative, approachable

Maintains a level of self-motivation, positive attitude, exhibits good judgment and problem-solving skills, and contributes to the betterment of current processes

Possesses strong interpersonal skills, self-awareness, empathy, professionalism, resourcefulness

Ability to have diplomacy and discretion as this position is often privy to confidential information

Ability to work independently as well as collaboratively

Operates with a sense of urgency, and has excellent follow-through on tasks

Willing to be a valuable contributor to our company's culture

The team seeks to have onsite company support 5 days a week. Candidate will occasionally need to work remotely and/or outside normal business hours

$85,000 - $105,000 a year

Benefits:

Atavistik Bio offers competitive compensation, including equity-based compensation, and a comprehensive benefits package that includes medical, dental, vision, 401(k) retirement plan, life insurance and a flexible spending account for either health care and/or dependent care.

Candidate Privacy Notice:

By submitting your resume/CV and any accompanying materials, you acknowledge and consent to the collection, processing, and storage of your personal information for the purpose of evaluating your candidacy, managing the recruitment process, and communicating with you regarding current or future opportunities. Your information may be accessed by authorized personnel and trusted service providers supporting our hiring activities, and will be retained only as long as necessary to fulfill these purposes or as required by applicable law. We will not sell your data, and we will take reasonable measures to protect it from unauthorized access or disclosure. For more information about how we handle applicant personal information, including the categories of personal information we collect, the purposes for which we use it, whether and how we 'sell' or 'share' personal information as defined under applicable U.S. state privacy laws, our legal bases for processing (where applicable), and your privacy rights, please review our Privacy Policy. By proceeding, you confirm that the information you submit is accurate and that you understand how it will be used.

Atavistik Bio is an equal opportunity employer. All applicants will be considered for employment without regard to a person's race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any characteristic protected under applicable law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.