Associate Project Manager

Job Summary

The Associate Project Manager supports the planning, organization, and execution of projects by coordinating schedules, resources, communication, and documentation. This role ensures projects stay on track, stakeholders are informed, and deadlines are met.

Responsibilities and Duties:

Assist in developing project plans, timelines, and work schedules

Track project progress and prepare status reports for stakeholders

Coordinate meetings; prepare agendas; document meeting notes, action items, risk and issue logs; and manage change request submissions

Communicate cross-functionally with internal and external teams to ensure alignment, provide status updates, and escalate risks, issues, and open action items

Maintain project documentation, files, and version control

Monitor deadlines, risks, and potential issues and escalate as needed

Support procurement of project materials and services as required

Ensure compliance with company policies, procedures, and project standards

Develop cost projections, monitor budgets, prepare financial reports, and control project expenses

Provide direct support to the Project Manager to ensure timely completion of deliverables

Review project content and recommend process improvements

Prepare and present project plans, progress updates, and results

Perform other related duties as assigned

Required Skills/Abilities:

Knowledge of project management tools and software preferred

Understanding of Project Management methodologies preferred

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) or similar tools

Strong organizational and time management skills

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Ability to think critically when facing complex relational, technical and field use problems

Adept at handling data, and able to present analyses in a concise manner

Strong communications skills, particularly in presenting data and analysis to both technical and non-technical colleagues and customers.

Strong organization and time management skills

Education and Experience:

High school diploma or equivalent (Bachelor's degree preferred in Business, Project Management, or related field)

5+ years of experience in project coordination

CAPM Certification, a plus

Other Requirements:

Must be US Person (citizen or green card holder), per US government contracts

Requires domestic travel.

General work hours 8am-5pm, Monday through Friday; flexibility to work evening and weekend hours when required.

Physical Requirements:

Ability to sit, stand, walk, and move around the office and production environment for extended periods.

Occasional lifting of materials, tools, or equipment that may exceed 25 lbs.

Ability to perform fine motor tasks (e.g., using a computer, handling small parts).

Frequent exposure to noise, machinery, and manufacturing tools.

The work environment is generally fast-paced, and the employee may be required to shift between team collaboration, independent work, and meeting tight deadlines.