Executive Assistant/Admin

Position Overview:

The Executive Assistant provides high-level administrative support to company executives, ensuring efficient operation and effective communication within the organization. This role involves handling confidential and time-sensitive material, preparing reports, scheduling meetings, and managing executive's calendars.

Key Responsibilities:

Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives.

Communication: Serve as the point of contact between executives, employees, clients, and external partners. Handle phone calls, emails, and other correspondence.

Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting Support: Organize and prepare for meetings, including gathering materials, setting up equipment, and taking minutes.

Travel Coordination: Arrange travel plans, itineraries, and accommodations for executives. Handle travel reimbursements and expense reports.

Project Management: Assist in the planning and execution of various projects and initiatives. Track progress and ensure deadlines are met.

Confidentiality: Maintain discretion and confidentiality in handling sensitive information.

Office Management: Oversee office supplies inventory, equipment maintenance, and liaise with vendors and service providers.

Event Planning: Organize company events, conferences, and executive off-sites. Skills and Qualifications:

Education: Bachelor's degree preferred.

Experience: Minimum of 3-5 years in an executive assistant or similar administrative role.

Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Communication Skills: Excellent verbal and written communication skills.

Organizational Skills: Strong organizational and time-management abilities. Attention to detail is crucial.

Problem-Solving: Ability to anticipate needs, identify issues, and develop effective solutions.

Interpersonal Skills: Professional demeanor, with the ability to interact effectively with various stakeholders.

Flexibility: Willingness to adapt to changing priorities and handle multiple tasks simultaneously.

Discretion: High level of confidentiality and integrity in handling sensitive information. Work Environment:

This position typically works in an office environment but may require occasional travel or extended hours.