Front Desk Coordinator

Position Details

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Position Information

Position Title

Front Desk Coordinator

Status

Full Time

Job Summary

The Front Desk Coordinator in the Office of the Dean serves as the primary point of contact for students, faculty, staff, and visitors, ensuring a welcoming and professional environment. This role is responsible for managing front desk operations, including greeting guests, directing inquiries, coordinating communications, and providing administrative support to facilitate the efficient functioning of the Dean's Office.

Essential Job Duties

Manage and coordinate day-to-day office operations and procedures.

Provide primary telephone communications and deliver excellent customer service to internal and external constituents and visitors.

Order office supplies, maintain inventory, distribute mail, and copy documents as needed. Manage and maintain contracts with office vendors (e.g., copier services) and other service providers.

Organize and schedule meetings and appointments as designated.

Maintain meeting minutes and other confidential documents related to the office.

Maintain a log of all checks received from Accounts Payable and ensure proper distribution or mailing.

Assist in updating the faculty and staff database/directory.

Supervise work-study students assigned to the Dean's Office.

Process student contracts and payroll for the college.

Coordinate incoming and outgoing mail and deliveries.

Support event planning and logistics for meetings, seminars, and special functions.

Serve as a liaison between Dean's Office and other departments within the college.

Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

Minimum of 2 years of college or 2 years of experience in a business-related field.

Experience in computer-based programs (Excel, Microsoft Word, spreadsheets, database software, etc.)

Physical Demands

Ability to operate standard office equipment

Ability to walk short distances

Ability to lift and carry parcels, packages and other items

Ability to view a computer terminal

Skills and Attributes

Skills:

Effective communication skills and delivery of customer service in a courteous manner.

Effective interpersonal abilities, verbal and written.

Ability:

High attention to details

Must be a team player

Posting Detail Information

Posting Number

S956

Will this position required travel?

Yes

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

12/03/2025

Close Date

03/03/2026

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application

Cover Letter

Resume/CV

Recommendation letters

Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire

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