Head Start / NC Pre-K Programs Administrative Assistant

Administrative Assistant Head Start / NC Pre-K Programs Position Title: Administrative Assistant Position Type: Full-time (12-month) Reports To: Head Start Director Location: Carver Center Position Summary The Administrative Assistant provides clerical, data, and operational support to the Head Start and NC Pre-K programs to ensure efficient daily operations and compliance with federal, state, and local requirements.

This position supports program leadership, staff, and families by maintaining accurate records, assisting with reporting and documentation, and facilitating communication across program sites.

The Administrative Assistant plays a critical role in supporting compliance with the Head Start Program Performance Standards and North Carolina Pre-K Program Requirements, including coordination with licensing, monitoring, and reporting systems.

Minimum Qualifications * High school diploma or equivalent required * Minimum of two (2) years of administrative or clerical experience, preferably in an educational or early childhood setting Preferred Qualifications * Associate degree or coursework in business administration or a related field * Experience supporting Head Start, NC Pre-K, or other early childhood programs * Familiarity with compliance documentation, monitoring, or licensing processes Essential Duties and Responsibilities * Provide administrative support to program leadership, including scheduling, correspondence, and calendar management * Respond to inquiries from staff, families, and community partners * Prepare and organize reports, forms, and documentation for internal and external use * Maintain confidential program records related to enrollment, attendance, personnel, training, and operations * Enter and maintain data in required systems * Maintain accurate and organized electronic and paper records in accordance with retention requirements * Coordinate communication, distribution of materials, and logistics for meetings, trainings, and professional development