HR_Payroll Assistant

Job Description

OB SUMMARY: Under the general direction of the HR Manager and Assistant Controller this position assists in performing administrative tasks such as filing, document management, and data entry, compiling payroll data and entering data. Works with new hires and current employees with their benefits and general personnel needs.

The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

REPRESENTATIVE DUTIES

Ensure compliance with contractual regulations, company policies, and procedural guidelines while compiling and verifying paperwork in support of Human Resources and Payroll.

Key Responsibilities

HR Functions:

Performs customer service functions by answering employee inquiries related to payroll, benefits, policies, and procedures.

Support recruitment: post jobs, screen applications, schedule interviews, check references

Prepare new-hire documentation and assist with orientation

Process monthly insurance billings and resolve discrepancies

Assist HR with employee change requests and processes paperwork.

Assists HR with various projects and/or special projects.

Makes photocopies, faxes documents and performs other clerical functions.

Payroll Functions:

Assist as backup in processing weekly, payroll, including time & attendance tracking, wage calculations, deductions, tax withholdings, and garnishments, including review for accurate job coding.

Assist in prepare, print, distribute, and file appropriate weekly payroll reports.

Assist in reviews of payroll reports to insure all employees have been paid correctly.

Other duties as assigned.

KNOWLEDGE and SKILLS

Knowledge in general ledger accounting.

Knowledge of payroll processes.

Knowledge of multi-state taxation regulations.

Knowledge of SCA and DBA applications

Knowledge of employee confidentiality

Skills to effectively operate a computer and navigate and utilize a variety of software applications.

Skills to effectively and efficiently keep all records and work organized.

Skills in assessing and prioritizing multiple tasks, projects and demands.

Skills to actively listen, giving full attention to what others are saying, taking time to understand the points being made

Skills to communicate effectively as appropriate for the needs of the audience.

Skill in establishing and maintaining cooperative working relationships with other employees.

MINIMUM EDUCATION QUALIFICATION

An Associate’s degree in human resources, business administration, or a related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Must have at least 1-3 years of applicable experience in payroll processing, HR, payroll, or administrative support. Familiarity with payroll software (e.g., ADP, Paychex, QuickBooks) and HRIS systems. Basic knowledge of labor laws, FLSA, FMLA, and payroll tax regulations. Strong attention to detail, confidentiality, and organizational skills. Proficiency in Microsoft Office (especially Excel)

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Full-time