HR & Accounting Coordinator

Job Description

The HR & Accounting Coordinator is a shared-services role responsible for supporting human resources and accounting functions, with primary focus on payroll administration, employee data management, benefits, coordination, and basic accounting support. This position ensures accuracy, confidentiality, and compliance across HRIS, payroll, and financial records while providing day to day administrative support to both departments.

Major Responsibilities and Duties:

Human Resources (approximately 50%)

Maintain employee personnel files, I-9 documentation, and onboarding records

Enter and audit employee data in HRIS/payroll systems (new hires, changes, terminations)

Assist with payroll processing (weekly and semi-monthly), timekeeping audits, and pay corrections

Support benefits administration including enrollments, changes and deductions

Track leave balances (PTO, LOA, FMLA as applicable) and assist with reporting

Support open enrollment preparation and post OE audits

Maintain confidentiality of employees and all company information

Assist with HR reporting, audits, and compliance documentation

Accounting (approximately 50%)

Assist with payroll reconciliation and general ledger support

Process accounts payable invoices and employee expense reimbursements

Assist with coding payroll and benefit expenses to appropriate cost centers

Support month-end close activities related to payroll and benefits

Maintain accounting records and documentation for audit readiness

Assist with basic financial reporting and data entry

Other duties as assigned.

Maintain a high level of confidentiality and attention to detail required due to access to sensitive employee and payroll information

Skills, Knowledge and Abilities Required:

High School diploma or equivalent required; Associate degree preferred

2+ years of experience in payroll, HR administration, accounting or related role

Working knowledge of payroll processing and basic accounting principles

Proficiency in Microsoft Excel and HRIS/payroll systems

Strong attention to detail and confidentiality

Ability to work efficiency in a fast-paced multi-shift manufacturing environment

Working Conditions/Physical Requirements:

Primarily office-based with regular use of a computer, telephone, and standard office equipment

Frequent interaction with employees, supervisors, and management across multiple shifts

Periodic exposure to a manufacturing environment including noise, dust, temperature variations, moving equipment, and industrial traffic when accessing production areas

May be required to walk through production area while wearing appropriate personal protective equipment (PPE)

Work schedule aligns with business hours but may require extended hours during payroll processing, Open Enrollment, audits, or month-end close

Ability to sit for extended periods

Ability to stand and walk periodically throughout the facility

Ability to communicate effectively verbally and in writing

Ability to lift and carry up to 20 pounds occasionally (files, boxes, office supplies)

Teal Jones is an Equal Opportunity Employer: M/F/Vets/Disabled/Sexual Orientation/Gender Identity

Full-time