Administrative Assistant II

Job Description

Title: Administrative Assistant II

Employment Type: Temporary (up to 6 months)

Compensation Range: $35.00 – $38.47 per hour

Location: Los Angeles, CA

Work Schedule: 9/80 onsite schedule, approximately 7:00 AM – 4:45 PM, with every other Friday off

Industry: Public Utilities

Company Overview

This organization operates as a large-scale public utility responsible for managing critical infrastructure and services across a major region. The environment is highly structured, policy-driven, and focused on operational reliability, regulatory compliance, and cross-functional collaboration.

Position Summary

The Administrative Assistant II provides comprehensive administrative and business support to a Facility and Fleet team at a headquarters. This role functions within a busy, team-oriented environment and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting operational, financial, and reporting activities.

Key Responsibilities

Research, gather, review, and analyze data, prepare data summaries, and assist with report preparation

Prepare office correspondence and develop or revise internal forms, charts, and graphs

Review, process, and track travel authorization requests and expense reimbursements, including making travel arrangements and preparing expense reports

Assist with preparation and coordination of annual budget documents

Review and process requests for payment and invoice documentation

Maintain records related to invoices, training records, electronic forms, and meeting documentation in accordance with retention requirements

Perform other related administrative duties as assigned

Required Qualifications

Knowledge of administrative procedures and systems, data collection methods, report preparation, and basic research and analysis

Experience processing invoices and supporting contract administration activities in an administrative or business support role

Understanding of basic budgeting concepts and current office technology

Ability to perform arithmetic computations with speed and accuracy

Ability to apply business policies and procedures with independent judgment and discretion

Strong problem-solving, prioritization, and multitasking capabilities

Clear and concise verbal and written communication skills

Ability to establish and maintain effective working relationships

Proficiency with Microsoft Word, Excel, Outlook, and Teams, with a minimum of five years of experience

Preferred Qualifications

Prior experience in a public-sector or utilities environment

Experience supporting facilities, fleet, or operations-focused teams

Demonstrated ability to work effectively under pressure in a high-volume office setting

Full-time