Office Manager

Administrative Assistant / Office Manager

160over90 is currently seeking an Administrative Assistant / Office Manager who will be responsible for providing administrative support to the senior leadership team and help to run the day-to-day functions of the Atlanta Office. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with all senior level business leaders and their teams. The candidate will have good research skills and the ability to effectively manage scheduling of calls, meetings, and a high-volume workload.

Office Manager Responsibilities

Administrative

Securing security access cards for all new hires and parking/replacement requests

Submitting visitor lists each week with security

New hire name plates

Getting mail, receiving packages, distribution of mail and packages

Monthly allocations to finance for non-160/90 employees that sit in our office

New hire office orientation

Cover main line office phone

Seating plan for new hires or desk move requests

POC for cleaning company in the office / coordinating additional cleaning

Building Management

Building management liaison

Employee communication from Building

Submitting invoices for rent and parking

Submitting security and building maintenance requests

Coordinating HVAC maintenance and troubleshooting issues

Coordinating with appliance vendors to clean ice makers and water machines and general maintenance contracts

Coordinating vendors for painting general maintenance not covered by the building

Coordinating with furniture vendors for replacement or new orders when needed

Office Day to Day

Ordering office supplies, coffee, etc.

Running and emptying dishwashers

Refilling coffee, drinks and snacks in kitchens

Cleaning out desks where employees have left and shipping personal belongings back to employees that have left in conjunction with managers

Culture Captain:

Support office activities around employee culture and celebration

Represent Atlanta within 160/90 broader culture captain initiatives

Executive Support of Office Lead

Handle scheduling of meetings, managing calendars, coordination of travel and expense reports

Liaise internally and externally as necessary with all levels of personnel, clients and business associates

Own coordination of office wide/experiential division meetings including developing presentation materials

Sit in meetings as necessary to take notes and detail action items

Work with IT to ensure all Experiential meetings

Work on special projects as needed

In Office Expectation:

Monday Thursday

You Have These:

Experience assisting a senior level executive preferred

Internet/Technology savvy

High proficiency with MS Office (Teams, Word, Excel, PowerPoint and Outlook)

Experience with Concur for Travel Booking and Expense Reporting

Ability to work with all levels of management

Exceptional grammar and proofreading skills required

Ability to handle multiple assignments and deadlines with accuracy

Detail-oriented and proactive

Exceptional interpersonal skills

Strong written and oral communication skills

Professional demeanor

How We Work:

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. 160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.