Office Manager

Office Manager - Manufacturing - New Expansion!

This Jobot Job is hosted by: Jamal Elkhateib

Salary: $70,000 - $80,000 per year

A bit about us:

We are a leader in the building materials industry and one of the fastest growing manufacturers in the region. Our team is expanding with modern workspaces and a beautiful panoramic view, creating an energizing environment for collaboration and growth. We pride ourselves on delivering high quality products, exceptional service, and a culture built on integrity, teamwork, and continuous improvement. Join a company on the rise where your contributions truly make an impact.

Why join us?

Competitive Compensation

100% paid benefits

401k with match

Incredible growth options for industry leader

Excellent work-life balance

New office and incredible work environment

Job Details

In this position, you will serve as a key point of contact for customers, vendors, and internal teams. You will help drive sales activity, manage customer requests, prepare quotes and purchase orders, support inventory workflows, coordinate office operations, and deliver exceptional service across departments.

Essential Duties & Responsibilities

Sales & Customer Experience:

Provide professional, courteous support to customers before, during, and after sales.

Handle incoming customer requests via phone, email, walk ins, and outside sales referrals.

Prepare and manage quotes, contracts, proposals, and pricing requests.

Track sales information, investigate discrepancies, and report findings as needed.

Coordinate with internal departments to ensure timely order fulfillment and accurate communication.

Manage vendor and customer interactions in a responsive, solutions focused manner.

Support foundational values: Safety, Customer Focus, Teamwork, Integrity.

Office & Administrative Operations:

Greet and assist visitors professionally; direct inquiries appropriately.

Answer phones and route calls to the correct department or individual.

Process incoming/outgoing mail, overnight packages, and document routing tasks.

Create and maintain CAM packets (see definition below).

Perform billing and data entry tasks.

Support purchasing functions:

Assist with inventory level tracking

Create purchase orders, stock transfers, and work orders

Process receiving documentation

Participate in month-end procedures.

Serve as an HR point of contact for local office updates (forms, postings, communications).

Provide cross-department support, including operations, dispatch, shop coordination, and HR.

Organize office supplies, maintain files, draft correspondence, and coordinate meetings or office events.

Support company culture and uphold confidentiality at all times.

Perform other duties as assigned.

Core Competencies

Adaptability & Accountability

Attendance & Punctuality

Analytical Thinking

Strong Communication (written & verbal)

Sound Judgment & Decision Making

Teamwork & Professionalism

Business Ethics & Compliance

Confidentiality

Organization & Workflow Management

Qualifications

3-5 years of inside sales, customer service, or administrative experience preferred.

Manufacturing (metals, construction, HVAC, building materials) preferred.

Proven success in customer relationship management and sales support.

Excellent organizational, prioritization, and time-management skills.

Strong written and verbal communication abilities with attention to detail.

Ability to work independently in a fast-paced environment.

Proficiency with Microsoft Office (Outlook, Excel, Word) and general office software.

High school diploma required; associate degree preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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