Administrative Assistant/Office Manager

Are you a highly organized, proactive professional who thrives in supporting executives while keeping an office running smoothly?

As the Administrative Assistant/Office Manager, you will provide blended support to the C-suite, the boutique office team, and both internal and external stakeholders.

This company is seeking a collaborative, detail-oriented team player who approaches every task with professionalism, precision, and a “no task is too big or too small” mindset.

This is an exciting opportunity to join a values-driven company making an impact in renewable energy.

Key Responsibilities:Serve as the primary point of contact for operational contacts, vendor relationships, client engagement, and IT or property management inquiries.

Maintain and organize both electronic and paper files.Welcome visitors and guests with warmth and professionalism, facilitating receptionist duties as needed.Provide ad hoc support across the organization, including special projects, drafting and editing documents and presentations, and assisting with expense reporting.Support the C-suite with calendar management, meeting coordination, travel arrangements, and communications.Assist with planning and execution of internal events, team lunches, meetings, and off-site gatherings.Confidently liaise with external vendors and stakeholders, demonstrating polished business etiquette.

Why You’ll Love Working Here:Mission-driven organization with close and collaborative team culture.Great work-life balance, well-suited to working parents.Collegial atmosphere.Competitive benefits package including medical, dental, vision, 401(k) matching, transportation benefits and more!

What We’re Looking For:Administrative profile.

You have a minimum of one year of administrative office support, preferably with experience supporting leadership figures.

Reliable.

Your organizational tactics maintain strong workflow and allow for your ability to prioritize independently.

Confidence in delivery.

You are practiced in your communication skills and possess mature business acumen.

Hospitality-minded.

You are approachable, warm and look forward to assisting across a team.

Technically proficient.

You are skilled working across Microsoft Office.

Impressive productivity.

The little things matter; you take notice to deadlines, accuracy and follow-through on tasks.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds.

Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed.

Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.