Property Management Administrative Assistant

Property Management Administrative Assistant

Full-Time On-Site Monday–Friday (9:00 AM to 5:00 PM)

Pay Rate $19.00 to $25.00 per hour Depending on Experience

Job Overview

The Property Management Administrative Assistant is a full-time, on-site role responsible for supporting day-to-day administrative, leasing, and maintenance coordination functions for a property management and brokerage firm specializing in multifamily and commercial properties. This position serves as a central point of support for office operations and leasing administration, helping ensure the office operates efficiently and professionally.

This role requires a well-rounded administrative professional with at least 5 years of office or administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Bilingual Spanish is required, as the position regularly communicates with vendors and, on occasion, applicants and residents.

The ideal candidate is dependable, detail-oriented, and comfortable handling a variety of responsibilities, including front office support, document management, leasing administration, and maintenance request coordination. This position is best suited for someone who values stability, lives within a reasonable commuting distance, works well in a team-based environment, and is interested in learning the business and growing within the organization.

Key Responsibilities:

Office & Administrative Support

•Greet visitors and professionally manage incoming calls, emails, and general correspondence.

•Maintain accurate and organized physical and digital filing systems; perform data entry and document management.

•Provide filing and general clerical support.

•Schedule appointments, manage calendars, and coordinate meetings.

•Prepare, proofread, and format correspondence, reports, and internal documents.

•Manage office supplies, mail pick-up and delivery, scanning, and bank deposits.

•Support special projects, cross-department initiatives, and follow-up on assigned action items.

•Maintain confidentiality and exercise discretion when handling sensitive information.

•Assist with additional duties as assigned to support overall team operations.

Leasing and Maintenance

•Provide back-office administrative support to the leasing team.

•Coordinate applicant screening (credit and background checks).

•Prepare lease agreements, renewals, and related leasing documentation.

•Monitor and respond to online maintenance requests in a timely manner.

Qualifications & Skills

•High school diploma required; additional education preferred.

•Minimum of 3+ years of office or administrative experience (real estate experience preferred).

•Bilingual Spanish required.

•Proficient in Microsoft Office and Google Workspace; experience with Yardi or AppFolio (preferred).

•Strong organizational, time management, and multitasking skills with the ability to manage competing priorities.

•Excellent verbal and written communication skills with a professional, customer-focused demeanor.

•Comfortable managing multi-line phone systems and high call volume.

•Accurate data entry with strong attention to detail; minimum typing speed of 40 words per minute required.

•Customer service oriented with the ability to interact professionally with diverse audiences.

•Able to think critically and problem-solve when situations arise.

•Valid driver’s license and current auto insurance required.

•Reliable, punctual, and able to work on-site consistently.

Why Join Us

You’ll be joining a long-established organization trusted by property owners for integrity, professionalism, and quality service. This role offers hands-on exposure to real estate operations, office management, and leasing support, making it an excellent opportunity for someone seeking long-term stability and growth within the industry.

We value individuals who take ownership of their work, communicate clearly, and contribute positively to a collaborative team environment.