Financial Associate - State Printing & Mail Services

Schedule: Full-time

What you'll do:

Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities

Prepares detailed encumbering & payment documentation

Enters account data into OAKS

Reviews & analyzes invoices to ensure accuracy, proof of delivery & compliance with terms/conditions of state term contract & technical accuracy as specified by State Printing

Compares amounts billed against purchase orders & state term contracts

Verifies spending limits

Creates requisition invoices in OhioBuys

Recommends approval or disapproval of invoices (e.g., returns disapproved invoices to vendors for correction)

Maintains computer files (e.g., using personal computer & MS Outlook, Word, Excel, Adobe, CPC application) & electronic copy filing systems for all documents processed

Acts as initial customer service contact (e.g., receive, investigate, research &/or resolve issues); presents at user group meetings

Maintains records of voucher activity

Contacts State Accounting/OBM to resolve OAKS & OhioBuys issues

Uses personal computer & related software/applications (e.g., OAKS, MS Word, Excel, Adobe) to approve invoices in OAKS

Records data entry on posting sheets in Excel

Updates invoice history into job tracking system

Maintains suspense files on all incoming invoices & jobs in process & creates correspondence as necessary

Prepares monthly & annual financial/management & budgetary reports: compiles, organizes & manipulates data for reports that detail disbursements, allotments & cash balances

Analyzes & reviews data compilations to determine accuracy & consistency of system balances

Maintains appropriate archives of reports in print & computer media

Performs daily problem solving duties: contacts fiscal officers to resolve problems in OAKS coding

Responds to customer service requests by telephone & email

Performs other job related activities as assigned.

Minimum Qualifications:

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration, accounting, finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance

Knowledge

State accounting system (OAKS & OhioBuys);*

Accounting practices & procedures

Agency policies & procedures*

Skill

Operation of a personal computer & related software (e.g., Microsoft Office Suite, Excel, Adobe, CPC application & database*)

Operation of calculator, telephone, copier & fax machine.

Abilities

Carry out detailed but basic written or oral instructions

Understand & solve accounting problems

Apply principles to solve practical, everyday problems

Count, do basic addition & subtraction

Read, comprehend & record figures accurately

Copy materials accurately & recognize grammatical & spelling errors

Prepare meaningful, concise & accurate reports

Work alone on most tasks

Ask probing & closed ended questions to gain specific information

Listen actively to customer issues

Define problem & offer appropriate resolution

Provide courteous & friendly customer service

Speak in public meetings & in front of groups