Programme Associate

Overview & Responsibilities

The Department of Programmes is the central management and coordinating function for Programme delivery and capacity development. It is responsible for the implementation of IDLO’s global Programme portfolio for field and non-field locations in line with organizational strategy.

Through its Jordan Country Office, IDLO has been supporting Jordan’s efforts to strengthen the rule of law, advance justice sector reform, and expand access to justice. In close partnership with national institutions, IDLO works to enhance judicial performance, promote legal certainty, and foster economic resilience through improved insolvency frameworks and commercial justice. Guided by IDLO’s Strategic Plan 2025–2028, the Organization’s programming in Jordan is closely aligned with national strategies and priorities, with a strong focus on gender equality, inclusion, and sustainable development.

Under the direct supervision of the Programme Lead, the Programme Associate assists in the implementation of programmes and provides internal support functions to provide administrative and process assistance to programmes at the country level and within IDLO’s Offices, including but not limited those in Jordan and Palestine - (hereinafter the “field”).

Key results expected

1) Provide administrative support to programme teams and ensure process integrity

Support mission preparation, including preparation of travel requests, visa, etc.;

Assist in the on-boarding of new programme employees, including preparing background readings

Ensure internal IDLO processes are followed; preparation and follow up of travel and payment requests, purchase requisitions

Assist in organizing trainings, events, meetings, and campaigns and draft meetings minutes, including of calls with external donors/partners

Organize and maintain master file of programme-related data and materials, programme record files, technical publications, contracts, etc., available to management when requested

Support the implementation of consistent templates and tools across the various programmes

Assist with translations related to the programme.

2) Support the coordination of work and information flow between programme and support functions

Support in processing contracts for contractors/consultants

Maintain up-to-date files and alert the supervisor of action needed to be taken

Coordinate with Human Resoruces to ensure that administrative aspects of new hires are processed

Provide support to programme development, coordinating amongst programme teams and support functions

Coordinate the transmission of draft and narrative reports between offices/units

Initiate the process of obtaining signatures and approvals of documents, drafting and circulating routing slips

Assist in the organization of institutional and programme events/courses/external visits/presentations, and coordinate with other IDLO-interested departments about these

3) Carry out desk research on specific topics to provide input supporting the development of new proposals

Concept notes, briefing notes, summary status reports, and donor narrative reports;

Provide input into IDLO publications, communications materials, web content, etc.

Perform any other similar duties as required by the supervisor

Job Requirements

Academic qualifications

University degree in Development, Law, International Relations, Political Science, or other similar field.

Work experience

One (1) to three (3) years of relevant experience providing process support to projects/programmes

Experience working in an international context is highly desired

Languages

Fluent oral and writing skills in English and Arabic are required

Knowledge, Skills, and Abilities

Familiarity with the standard programme and data management tools

Good written and verbal communication skills.

Execllent knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT software and internet software

Works well with others and actively participates. Shares information, contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries

Proven ability to see through tasks set and deliver results. Ability to work under pressure with tight deadlines, flexible and an entrepreneurial spirit

Ability and willingness to travel to field locations, if necessary.

A keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives

Terms & Conditions

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and funding availability.

In addition, IDLO shall offer a yearly basic salary of USD 25,176,medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer. We welcome applications of qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application Deadline: February 18,2026

Annual Compensation

Support