Move Coordinator and Project Manager

Review of Applications Begins

February 16, 2026; open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete online application here (copy & paste URL), careers.uoregon. edu/en-us/job/536313/move-coordinator-and-project-manager. Your application should include a resume describing your experience in customer service, logistics and construction management.

Department Summary

Campus Planning and Facilities Management (CPFM) is a vibrant unit within the Finance and Administration portfolio. CPFM is comprised of five departments, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. CPFM is responsible for planning, building, maintaining, and operating the infrastructure that supports the University. As stewards of a physical legacy, CPFM enables the university community to achieve its potential by providing a campus that is safe, clean, beautiful, inspiring, and environmentally responsible.

CPFM values its commitment to collaboration, service excellence, diversity, problem-solving, and stewardship. CPFM takes pride in the campus’ ability to function seamlessly, while fostering an environment for educational excellence.

The Office of Design and Construction (D&C) works closely with Facilities personnel, faculty, and staff across campus to deliver successful, budget-conscious projects. Project sizes range from under $50,000 to over $200M. Project types include small

Position Summary

The Move Coordinator and Project Manager position is responsible for construction project relocation management associated with Design and Construction projects of all sizes. The goal of this position is to provide excellent customer service while proactively managing the relocation process within the Design and Construction's project management unit. This includes collaborating with end users to determine project goals, relocation schedule, phasing plan creation, site visits at origin and destination, analyzing costs, reviewing and preparing contracts, ensuring budgetary compliance, and authoring move policies and procedures.

The Move Coordinator and Project Manager is also responsible for the oversight, management, and owner inspection of small to medium-scale (typically $110k - $1M) University capital construction projects, ranging in duration, including: scope development, design coordination, schedule and budget management, job site quality control, assigning and scheduling work, and the coordination of construction activities with building users as needed. These projects will vary in complexity and this role provides support in any of the above-mentioned areas with responsibilities occurring during the construction phase of the project. This position thoroughly coordinates the project activities with the affected User, University Administration, CPFM, and other affected parties. This includes, but not limited to scope development, access requirements, site usage, utility shutdowns, and other project requirements to minimize impact on building users and other University activities.

The Move Coordinator and Project Manager makes decisions daily involving schedules, methods, materials, contract performance, and the quality of work that affect successful relocation and project completion. They may also include setting priorities, assessing customer needs and responding to those needs. The Move Coordinator and Project Manager works closely with Design and Construction Project Managers, multiple contractors, Owner’s Representatives, University of Oregon campus clients and constituents, and local moving companies and Facilities support staff while working on relocation and construction projects. This position works as a member of a team while frequently performing tasks independently.

This position reports directly to the Small Projects Manager and Capital Improvement Coordinator. A performance appraisal is conducted annually.

Minimum Requirements

• Three years of engineering or architectural experience which includes one year of experience as a project manager for projects involving building construction and site development; AND

• A Bachelor's degree in Architecture, Civil Engineering, Construction Engineering, or closely-related field or three additional years of relevant experience.

Professional Competencies

• Ability to perform duties in a way that advances and supports the mission of the department and university.

• Ability to work professionally in a diverse team environment and create effective relationships for problem solving and positive interactions.

• Proficient in time management, organization skills and prioritization in a fast-paced environment.

• Skilled in recognizing varying levels of customer concerns, emotions, and stress points in order to adapt accordingly to meet customer expectations.

• Ability to practice courteous, timely, and professional communication through all customer (external and internal) interactions by phone, written, or in person encounters.

• Skilled in administrative tasks pertaining to dates, authorizations, and customer requests using phone, Outlook, and other Microsoft Office programs.

Preferred Qualifications

• One year of move coordination and/or tenant occupancy coordination experience.

• One year of experience being involved in building construction activities.

• Experience with systems (modular) furniture.

• Experience with MS Excel, MS Word, and MS Outlook.

• Experience with MS Project.

• Experience with construction contract management.

• Experience with construction cost estimating.

FLSA Exempt: No