Administrative Assistant

Position Type:

Secretarial/Clerical/Administrative Assistant

Date Posted:

9/10/2025

Location:

Charles H Barrows STEM Academy Position Description

Organize, coordinate, schedule and perform office functions at a school location; serve as secretary to the Principal/Administrator and coordinate

communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical

personnel and others as assigned.

Essential Functions:

Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations

Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines

Perform secretarial and clerical tasks of a varied nature where thorough knowledge of school regulations and systems that require frequent exercise of independent judgement as provided by the Principal.

Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.

Serve as secretary and provide administrative assistance to the Principal; Make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed

Serve as contact and reference source for staff, students, parents and the public

Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.

Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion

Record and maintain attendance records

Monitor absence management system for employee absences and substitute needs

Assist with assigning of employees to substitute positions in classrooms

Maintain and enter information into student, financial and/or HRIS systems, i.e., PowerSchool, Frontline, MUNIS, KRONOS, etc.

Answer telephones, record messages and greet visitors

Handle routine correspondence independently

Maintain respect at all times for confidential information

Attend meetings and in-services as required

Respond to routine questions and requests in an appropriate manner

Assists the Board of Education members, as necessary and requested by the administration Other Duties and Responsibilities:

Interact in a positive manner with staff, students and parents

Make contact with the public with tact and diplomacy

Promote good public relations by personal appearance, attitude and conversation

Respond to routine questions and requests in an appropriate manner

Maintain a level of approachability by administration and staff

Perform other duties as assigned by Administrator Qualifications/Certificates:

High School Diploma, Associate's Degree in related area, preferred

5+ years secretarial experience

5+ years related experience preferred

Alternative to the above qualifications as the Superintendent may find appropriate Required Knowledge, Skills, and Abilities:

Ability to communicate ideas and directives clearly and effectively, both orally and in writing

Effective, active listening skills

Ability to work effectively with others

Organizational and problem solving skills

Bilingual candidates encouraged to apply

Days: Monday - Friday

Salary: In accordance with the WASP contract

Click to apply at:

WindhamPublicSchools

WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.