Remote Records Management Assistant

PMBC is seeking a meticulous and organized Remote Records Management Assistant to support the secure handling, organization, and maintenance of electronic records and documentation. This role plays a vital part in maintaining accurate and accessible records for internal teams, clients, and compliance purposes while working fully remotely.

Key Responsibilities

Organize, maintain, and update electronic records and client documentation

Ensure electronic files and databases are accurate, complete, and up to date

Perform routine audits of records for consistency and compliance

Prepare records for internal reporting and operational use

Archive or purge outdated documents according to established policies

Support record retrieval and distribution as needed by internal teams

Maintain strict confidentiality and data security in all records handling

Collaborate with coders, billers, and administrative staff on documentation needs

Follow HIPAA and organizational policies for data protection and compliance

Qualifications

High school diploma or equivalent required; Associate’s degree or higher preferred

Previous experience in records management, medical records, administrative support, or similar role

Strong attention to detail and organizational skills

Proficiency with digital filing systems, databases, and office software

Knowledge of HIPAA standards and data privacy practices preferred

Ability to work independently in a remote environment

Professional written and verbal communication skills

Reliable high-speed internet connection and remote work setup

Preferred Skills

Experience with healthcare records, EMR/EHR systems, or billing documentation

Ability to follow detailed procedures and protocols

Comfort navigating cloud-based tools and remote collaboration platforms

What We Offer

Fully remote work environment

Flexible scheduling options

Competitive compensation

Comprehensive training and onboarding

Supportive team culture and opportunities for growth

How to Apply

Qualified candidates should submit their resume and a cover letter explaining relevant experience. Selected applicants will be contacted for a virtual interview.