Receptionist Johannesburg

Description

Vacancy Details

Employer: IMPERIAL LOGISTICS (PTY) LTD

Location: Bloemfontein, Johannesburg, Roodepoort, Cape Town.

Reception Duties and Responsibilities

Greet clients and visitors and set a positive and professional office atmosphere.

Answer the phone, take messages, and redirect calls.

Monitor and report line quality to the VoIP team if problematic

Organise and maintain files and records.

Manage boardroom bookings and communicate clashes

Arrange mail collection with the Logistics Supervisor and distribution of mail.

Receive and distribute supplies and parcel deliveries.

Record staff movement.

Administrative Duties and Responsibilities

Order lunch as per the lunch order sheets.

Reconcile lunch orders daily on spreadsheet.

Liaise with the lunch suppliers when you have any complaints or queries.

Manage vending machine refills and maintenance.

Stationary issue and stock control.

Weekly audit of stock issued by the cleaning staff (groceries and cleaning products) and report any inconsistency or abuse.

Procurement

Obtain quotation for stationery and grocery replenishment

Do PRF’s for all purchases done

Do PRF for lunch orders to get the vendors paid.

General Duties and Responsibilities

Report faulty appliance, broken furniture, and structural damage and/or repairs.

Maintain the Reception SOP and communicate and changes required or suggestions that can be beneficial.

Monitor the parking and report any problems experienced due to lack of parking to the HR & Facilities Manager.

Ensure the efficient operation of the company reception and liaise with VoIP to ensure the telephone system is always functional.

Capturing of stock control sheets weekly.

Report any abuse of stock or resources

Assist the Logistics team with scanning and saving of P.O.D’s into Acumati

Candidate Requirements

Matric

Excel proficient

Any additional administrative training will be beneficial

The post Receptionist – Johannesburg appeared first on freerecruit.co.za.