State Payroll Specialist 1

Schedule: Full-time

What You'll Do:

Assists the DAS State Human Resources Division in managing computer programs, & computer data used in processing payroll, deductions, W-2 forms, reports, & other pay-roll sub-systems:

• Utilizing Ohio Administrative Knowledge System (OAKS), running on PeopleSoft, Enterprise Resource Planning (ERP), Human Capital Management (HCM) module & Kronos time-keeping system:

• Acts as liaison to OAKS for SHRD Office of Payroll Administration

• Provides functional advice & guidance in coordinating & maintaining the OAKS HCM/Payroll System & Kronos (e.g., Payroll, Time & Labor) in processing payrolls from assigned agencies, institutions, boards, & commissions

• Monitors, reviews, & assists agencies in processing employee wages, deductions, taxes, & attachments

• Ensures accuracy & conformity with laws, administrative code, union contracts, policies, rules, & guidelines

• Coordinates with agencies to resolve any problems or questions concerning payrolls

• Resolves payroll errors & exceptions

• Finalizes agency payrolls

• Responds to payroll emergencies which may require standby, overtime or call back

• May be required to operate motor vehicle for travel to other locations within the state to resolve payroll issues.

Serves as SHRD contact for agency personnel who have employees who have been paid incorrectly:

• Generates & coordinates issuance of off-cycle checks

• Responds to questions about processing requests

• Coordinates recovery of direct deposits

• Submits reversals to financial institutions upon agency request

• Monitors returns initiated by receiving bank

• Maintains supporting documentation

• Reverses incorrect payroll warrants

• Re-issues payroll warrants & advices

• Issues refunds

• Ensures proper calculation of attachments & deductions

• Researches & identifies system inefficiencies &/or defects

• Initiates Change Request (CR) documentation as needed

• Escalates issues with management for resolution.

Provides payroll support as assigned:

• Monitors batch schedules & jobs used in processing payrolls, deductions, & earnings records

• Tests simple to moderate modifications to OAKS & Kronos to accommodate payroll upgrades, changes in pay-roll/garnishment procedures & newly mandated pay-roll/garnishment requirements

• Provides input for programming change requests

• Ensures creation of payroll deduction deposit data, error, reconciliation & payment reports, & data files

• Ensures preparation of special reports (e.g., quarterly employment reports, annual retirement reports, quarterly workers compensation reports, ad hoc reporting as needed)

• Maintains proficiency in payroll applications used to support payroll processing by attending mandatory & elective training courses &/or seminars

• Represents agency in developing &/or making presentations at conferences/meetings.

Provides training support for agency personnel:

• Maintains close contact with assigned agencies to ensure prop-er level of training & knowledge of PeopleSoft HCM & Kronos

• Meets with agency payroll staff to assist with their training needs

• Assists state payroll system training team with module courses, seminars, & workshops.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Childbirth/Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

-4 courses or 12 mos. trg. or 12 mos. exp. in accounting; 12 mos. trg. or 12 mos. exp. in payroll processing (e.g., calculating payroll, employee withholdings, deductions, reporting & reconciliation, employer provided benefits, agency payroll charges, accrued leave disability buy-backs, direct deposits, garnishments) ; 12 mos. trg. or 12 mos. exp. using human capital management software (e.g., PeopleSoft HCM) to process payroll.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Payroll/Benefits Administration

Knowledge of:

1. Human relations

2. Office practices & procedures in maintaining payroll documentation files

3. Federal payroll regulations

4. Ohio & local payroll regulations

5. State Payroll Policies & procedures*

6. Accounting practices related to payroll

7. Online processing & report creation

8. Bookkeeping

9. CRM tools

Skill in:

10. Processing payroll using PeopleSoft HCM & Kronos timekeeping functions

11. Operation of personal computer & related software (e.g., MS Word, Excel including writing formulas, Access) & accounting applications

12. Use of web-based applications (e.g., HCM, FIN, ISQL, PS Query, &/or Cognos)

Ability to:

13. Deal with a variety of variables impacting development of OAKS PeopleSoft Hu-man Capital Management/Payroll functions & Kronos timekeeping & determining specific action to be taken

14. Calculate fractions, decimals, & per-centages

15. Handle sensitive inquiries & resolve complaints from internal & external customers

16. Maintain accurate records

17. Sort items into categories according to established methods

18. Define problems, establish facts & draw valid conclusions

19. Interpret legal documents

20. Complete assignments accurately & within strict time constraints

21. Respond to payroll emergencies 24X7

* Developed after employment.