Administrative Assistant

divh2Administrative Coordinator/h2pOverview: Oversees faculty time off data entry and compliance in Workday and Kronos systems, trains administrative staff, and resolves discrepancies.

Facilitates OSU faculty appointments and ensures CV compliance for promotion and tenure.

Coordinates faculty benefits orientations and updates benefits guidebook.

Facilitates the faculty visa sponsorship documentation and maintains records.

Maintains faculty files, monitors departmental inboxes, distributes mail, and updates contact lists.

Processes OSU honoraria, tracks assets, facilitates the distributions of faculty merit letters, and maintains up to date standard operating procedures.

Provides general administrative support to the Director of Operations, Practice Plan Administrator, and other team members in the PAA Medical Administrative Office./ppJob Description Summary: Performs a wide variety of complex administrative activities for a Section Chief or VP and/or others as assigned./ppEssential Functions:/pulliSchedules appointments and meeting locations, coordinates business events./liliManages travel arrangements including air reservations, scheduling options, hotel, and car rental./liliDevelops travel itineraries in alignment with NCH standards./liliResponsible for completion of reimbursement requests./liliProvides excellent service to both internal and external customers by applying best practices and standard operating procedures./liliAnticipates problems and proposes solutions in advance./liliCoordinates special projects within assigned department./liliMay provide assistance in training and orientation of colleagues./liliCreates moderately complex correspondence, spreadsheets, and visual presentations for projects./li/ulpEducation Requirement: High School Diploma or Equivalent, business-related or professional development coursework preferred./ppLicensure Requirement: (not specified)/ppCertifications: (not specified)/ppSkills: Must complete Ambassador Program within first 12 months of employment./ppExperience: 3 years administrative experience preferred.

Experience in a healthcare environment may be desired./ppPhysical Requirements:/pulliOCCASIONALLY: Climb stairs/ladder Electricity Lifting / Carrying: 0-10 lbs Lifting / Carrying: 11-20 lbs Machinery Pushing / Pulling: 0-25 lbs/liliFREQUENTLY: Bend/twist Color vision Flexing/extending of neck Interpreting Data Reaching above shoulder Repetitive hand/arm use Squat/kneel Standing Walking/liliCONTINUOUSLY: Audible speech Computer skills Decision Making Depth perception Hand use: grasping gripping turning Hearing acuity Peripheral vision Problem solving Seeing Far/near Sitting/liliAdditional Physical Requirements performed but not listed above: (not specified)/li/ul/div