Administrative Professional 1

Schedule: Full-time

What You'll Do: ODH is seeking to fill an Administrative Professional 1 position within the Bureau of Environmental Health and Radiation Protection. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will:

Receive, research as needed, & respond via telephone, mail or email correspondence to information requests about the Food Safety program to federal, state & local agency staff & the general public

Retrieve voice mail messages from the Food Safety telephone line & respond or direct calls to appropriate staff

Receive, process & review Food Safety certification applications for completeness & communicates with applicants to obtain required documents as needed

File, track & maintain program documents, spreadsheets & databases (e.g., project, certification &/or registration applications, local health district fee transmittal reports, or local health department surveys)

Gather data &/or statistics & compile information into reports to clearly present accurate information

Enter requests from local health departments for forms, pamphlets, & posters into the ODH warehouse Integrated Resource Management System & request materials be sent

Manage logistics for meetings, conferences, & workshops (e.g., schedules ODH conference rooms, arranges the use of facilities on State Schedule)

Gather, sort & assemble documents for mailings

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation

Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication