Academic Manager

Academic Manager (Year-Round Part-Time)

Who You Are

Are you a natural leader who loves managing and coaching people to be their best?

Do you believe engagement, interaction, and fun are key to successful EFL learning?

Are you passionate about cultural and international exchange?

Are you tech-savvy and quick to learn new IT systems?

If so, this could be the role for you.

The Role

As an Academic Manager, you hold overall responsibility for the academic programme at one of our EF schools in Malta. This is a year-round part-time position with a seasonal workload:

Full-time commitment during our peak summer period (June–August)

Reduced hours from September to May, focused on planning, development, training, and academic continuity

Across the year, the role averages approximately 50% workload, offering a balance between high-energy summer delivery and lower-intensity academic management during the off-season.

You will lead, manage, and coach a team of EFL teachers through classroom observations, feedback, and ongoing development. You will also deliver trainings, develop and implement online inductions, and support teachers with lesson planning, academic administration, and classroom management.

This is a dynamic leadership role suited to someone who enjoys both hands-on academic delivery and longer-term academic planning and quality assurance.

Key Responsibilities

Year-Round Responsibilities

Academic leadership, quality assurance

Planning and updating academic procedures, inductions, and training materials

Teacher recruitment, onboarding, and off-season teacher engagement where required

Maintaining academic records, documentation, and system data

Collaboration with senior staff to ensure alignment across departments

Peak Season (June–August) Responsibilities

Setting up the school and ensuring all classrooms meet EF specifications

Allocating teachers, classrooms, and students, including hands-on class placement at the start of the season

Managing academic stock (exam papers, certificates, teaching equipment)

Full management of teaching staff and daily academic operations

Coordinating timetables and maintaining EF production systems

Collating and reviewing academic paperwork

Ensuring welfare and discipline within the classroom

Handling problems and emergency situations as they arise

Delivering initial teacher briefings, daily and weekly meetings

Conducting teacher observations, feedback, and development sessions

Candidate Profile

Face-to-face TEFL qualification (e.g. CELTA or Cert. TESOL, minimum 100 hours)

Candidates completing qualifications in the current academic year will be considered

Minimum six months’ teaching experience or one EF summer season

Enthusiastic, organised, and a confident people leader

Proactive and capable of using own initiative

Business-minded with strong customer service skills and attention to detail

Full fluency in English

Legal right to live and work in Malta

Contract Details

Year-round part-time position (approx. 50% annually)

Full-time commitment required June–August (6 days per week during peak season)

Reduced, flexible workload September–May

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, caste, parental status, identity, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has schools and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more at

EF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All positions are subject to a criminal background and/or reference checks, as applicable.