Financial Analyst

Schedule: Full-time

In this role, you’ll support the agency’s financial operations by reviewing, processing, and tracking accounting and purchasing transactions in the Ohio Administrative Knowledge System (OAKS). Your work helps ensure agency funds are spent correctly, coded accurately, and in compliance with state and federal rules.

What You’ll Do Day to Day

Review and analyze accounting records, financial statements, and other financial reports to ensure accuracy, completeness, and compliance with reporting and procedural standards.

Examine transactions before they are entered into OAKS, including purchase orders, requisitions, commitments, vouchers, and payment card transactions.

Encumber funds for agency expenses and track expenditures by the appropriate fund, program, or area.

Review purchasing and accounting documents submitted by agency staff to confirm all required information and approvals are included.

Ensure required purchasing documentation (such as applicable government purchasing requirements) is accurate and complete.

Determine the correct accounting codes for spending requests based on the relationship of the purchase to agency programs and funding sources, including federal funding (FFP).

Review contracts (e.g., personal service, maintenance, and subsidy contracts) to ensure they comply with DCY, Office of Budget and Management (OBM), and federal rules and regulations.

Monitor open purchase orders, review monthly activity, prepare monthly balance reports, and advise when balances should be released or adjusted.

Review and process changes to purchase order coding as needed.

Payment & Transaction Processing

Process, review, and record expenditure transactions in OAKS.

Investigate rejected payment card transactions, identify issues, make corrections, and reprocess payments.

Compare payment card transactions in OAKS to supporting documentation to ensure accuracy.

Review daily payment card activity for compliance and correctness.

Check account balances and work with fiscal staff to resolve transaction rejections related to chartfield or coding issues.

Collaboration & Communication

Work closely with program staff, purchasing staff, cash management, OBM, DAS, vendors, and payment cardholders to resolve issues and ensure timely payment processing.

Respond to inquiries regarding the status of encumbrances, purchase orders, and payments.

Assist in resolving problems with encumbering documents, vouchers, and other financial records.

Records Management

Maintain vendor documentation in OAKS for payment processing.

Maintain contract files and supporting documentation for audit and compliance purposes.

Review hard-copy and electronic files to locate missing or incomplete coding information when needed.

Pay Information

Unless required by legislation or union contract, starting salary will be step 1 of the salary range associated with this position. New hires advance to the next step in the range after 6 months and annually thereafter. Based on collective bargaining and legislative activity, there may be cost of living increases awarded annually. Additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Months of Employment

At Hire

6 months

18 months

30 months

42 months

54 Months

66 Months

Pay Range

OCSEA/ 30

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Hourly

$25.77

$26.76

$27.92

$29.22

$30.55

$31.88

$33.52

Annual

$53,602

$55,661

$58,074

$60,778

$63,544

$66,310

$69,722

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

You can check the status of your application online be signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions other than your applications status, please direct them to .

30 mos. exp. or 30 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.

-Or completion of undergraduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an intermediate level of experience in spreadsheet software.

-Or 12 mos. exp. as Financial Associate, 66561.

-Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.