Administrative Assistant

Job Description

Salary: DOE

Lunacon Construction Group Miami, FL

Do you have a passion for the construction industry? Are you looking to grow with a thriving company that values professionalism, teamwork, and long-term development? If so, Lunacon Construction Group may be the place for you.

Lunacon Construction Groups #1 priority is client satisfaction. We provide construction management and general contracting services through a hands-on approach built on hard work, dedication, and trust. Our leadership team brings over 50 years of collective industry experience, with a proven track record managing projects totaling more than $1.8 billion in construction value.

Job Summary

We are seeking a highly organized, proactive, and personable Administrative Assistant / Receptionist to join our team. This role serves as the first point of contact for the company while also providing essential administrative support to project teams, estimating, and operations in a fast-paced construction environment.

Key Responsibilities

Front Office & Administrative Support

Greet visitors and direct them to the appropriate team members.

Handle incoming calls and manage the company switchboard professionally.

Provide general information to callers regarding company services and projects.

Manage meeting room bookings and organize conference spaces.

Assist with scheduling appointments and maintaining company calendars.

Receive, distribute, and manage incoming and outgoing mail.

Maintain a clean, professional reception and meeting area.

Provide administrative support across departments, including document preparation, filing, and data entry.

Maintain office supply inventory and place orders as needed.

Construction & Project Support

Support project teams with administrative tasks related to active construction projects.

Liaise with contractors, suppliers, and clients to support daily operations.

Assist with preparation and organization of bid packages for submission, including compiling documents, forms, and attachments.

Track bid due dates and assist with internal coordination to support timely submissions.

Attend pre-bid site visits as needed to assist with sign-in, documentation, and coordination.

Support estimating and preconstruction teams with administrative and logistical tasks.

Accounting & Invoice Support

Encode vendor and subcontractor invoices into the accounting system accurately and timely.

Verify invoices for completeness, proper documentation, and correct cost coding before submission.

Route invoices for approval and track approval status.

Assist the accounting team with invoice tracking and follow-up as needed.

Qualifications

High school diploma or equivalent; additional education or certification in office administration is a plus.

Previous experience as an Administrative Assistant, Receptionist, or Front Office Representative.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational skills with the ability to manage multiple priorities.

Excellent verbal and written communication skills.

Professional demeanor and customer-service-oriented mindset.

Ability to work effectively in a fast-paced construction environment.

Familiarity with construction industry terminology is preferred but not required.

Willingness to occasionally attend pre-bid site visits as part of the role.

Full-time