Administrative Assistant

Job Description

We're seeking a highly organized, resourceful, and proactive Administrative Assistant to serve as the backbone of our fast-paced office, providing essential support to the office manager and team of 15 therapists. You will perform clerical and administrative functions, providing vital support that allows our clinicians to focus on changing lives every single day.

Responsibilities:

Report to the office manager for daily updates, and any issues requiring attention.

Greet visitors, directing inquiries appropriately.

Manage and help staff navigate calendar and help with scheduling issues.

Handle incoming/outgoing correspondence (emails, memos, letters).

Help prepare reports, flyers, presentations, and maintain filing systems

Manage office supplies and assist with vendor relationships.

Assist with data entry, letter drafting, invoicing, medical billing, and basic bookkeeping tasks.

Support staff with general clerical duties and company systems.

Develop and implement organized filing systems.

Perform all other office tasks.

Qualifications:

Previous experience in office administration or other related fields

Proficiency in MS Office Suite (Word, Excel, PowerPoint)

Ability to prioritize, multitask and work independently

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational and time management skills

Resourceful problem-solver

High school diploma or equivalent

Must live in Santa Barbara Company Description

Founded in 1979, the Family Therapy Institute has been at the forefront of transforming therapy through pioneering work with an integrative systems-based model as our therapeutic foundation. Since then, we have become known for the quality of staff and services, for our warm and welcoming setting, and for leadership in promoting and providing innovative treatment models backed by solid research.

FTI is staffed by a group of psychotherapists including a psychologist, clinical social workers, licensed marriage and family therapists, associate marriage and family therapists and an office manager. We have been drawn together by our common desire to be part of a non-profit and our beliefs in FTI’s mission.

Part-time